Office Administrator (Utah)

Control Solutions Group, Inc.; Sandy (UT); On-site; USD 32,000 - 52,000; Full time

Job summary

Control Solutions Group, Inc., an EMCOR Group company, seeks an organized, hospitality-minded Office Administrator to join our Sandy, Utah team. You will anchor our Utah branch operations and ensure daily logistics run smoothly, creating a productive, welcoming workspace.

This role emphasizes a culture-first mindset, handling facility tasks, vendor coordination, event planning, onboarding, and cross-department support, while keeping priorities aligned and the team supported.

Qualifications

• Must be organized, hospitality-minded, and proactive.
• Ability to manage multiple priorities including facilities, vendors, events, and onboarding.
• Strong communication and guest-relations skills.

Responsibilities

• Reception & Guest Relations: greet visitors and coordinate arrival logistics.
• Facility Oversight: manage daily office operations and maintenance requests.
• Fleet Management: oversee branch vehicle logistics and upkeep.
• Inventory & Supplies: maintain office inventories and procurement.
• Team Engagement: plan office lunches and internal events.
• Onboarding Coordination: prepare new workstations and welcome packets.
• Cross-Functional Support: assist multiple departments with ad-hoc tasks.

Skills

Reception & Guest Relations

Facility Oversight

Fleet Management

Inventory & Supplies

Team Engagement

Event Planning

Onboarding Coordination

Cross-Functional Flexibility

Job description

About Us

We offer complete building controls and engineering solutions, including precision design, software programming, graphics, and commissioning. Combining leading-edge technology, open-protocol solutions, and customized service, we help clients improve building management for greater efficiency, comfort, and security.

Job Summary

Control Solutions Group, Inc., an EMCOR Group company, seeksan organized, hospitality-minded, and proactive Office Administrator to join our Sandy, Utah team.

In this role, the Office Administrator will serve as the anchor for our Utah branch operations. This pivotal role is responsible for the seamless daily logistics of our office, ensuring that our workspace remains a productive, comfortable, and welcoming environment for our entire team.

This role requires a "culture-first" mindset, with a proven ability to manage multiple priorities—from facility logistics and vendor coordination to event planning and employee onboarding activities. The ideal candidate will be a detail-oriented professional who takes pride in creating a workplace where employees feel supported and valued.

#CSG

Essential Duties & Responsibilities

Facility, Fleet & Office Operations

• Reception & Guest Relations: Serve as the primary face of the office. Greet all visitors and clients in a professional, welcoming manner, and coordinate arrival logistics to ensure a positive first impression of the company.
• Facility Oversight: Manage all aspects of daily office operations, including coordinating with cleaning vendors, overseeing building maintenance requests, and ensuring the physical space remains organized, professional, and welcoming.
• Fleet Management: Oversee branch vehicle logistics, scheduling, maintenance tracking, registration renewals, and general upkeep to ensure company vehicles are safe, clean, and ready for field support.
• Inventory & Supplies: Maintain all office and break room inventories. Proactively manage ordering to ensure the team is fully supported with necessary supplies and provisions.

Employee Experience & Culture

• Team Engagement: Coordinate and facilitate a regular “Office Lunch" for the entire staff, handling menu selections, order placement, and delivery logistics to promote team bonding.
• Event Planning: Take full ownership of internal events, including holiday celebrations, family appreciation events, and in-office training sessions. Manage everything from venue/catering logistics to internal marketing and execution.
• Workplace Environment: Maintain office aesthetics through seasonal decoration and workspace improvements that keep the office environment comfortable and morale high.

Talent & Operational Support

• Onboarding Coordination: Act as a key point of contact for new hires. Manage the preparation of new workstations, welcome packets, and initial office tours to ensure every new team member feels integrated and prepared from day one.
• Cross-Functional Flexibility: Provide adaptable, hands-on support across various departments,stepping in to assist team members with ad-hoc projects, administrative