Payroll Coordinator

Ledgent; San Diego (CA); On-site; USD 54,000 - 73,000; Full time

Job summary

Ledgent in Escondido, CA is seeking a reliable Payroll Coordinator / Office Manager to handle payroll administration, timekeeping, and general office operations. The role supports accounting tasks and requires hands-on ADP experience to ensure accurate, on-time payroll processing.

The ideal candidate has 3-5+ years in payroll or office operations, strong attention to detail, and the ability to work independently while maintaining confidentiality of sensitive information.

Qualifications

• 3-5+ years in payroll administration, office management, or administrative operations.
• Proven experience processing payroll from start to finish.
• Hands-on ADP experience; ADP Workforce Now preferred.
• Experience managing employee timekeeping and attendance records.
• Experience supporting accounting functions and coordinating payroll documentation.
• Basic knowledge of QuickBooks or similar accounting software.
• Proficiency with Microsoft 365 and/or Google Workspace.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, meet deadlines, and work with minimal supervision.
• High level of discretion when handling confidential information.

Responsibilities

• Process bi-weekly payroll accurately and on schedule through ADP.
• Review, audit, and approve employee timecards prior to payroll processing.
• Monitor employee timekeeping records, resolve missed punches, and investigate discrepancies.
• Maintain payroll records and ensure compliance with company policies and applicable regulations.
• Coordinate and provide payroll-related reports and financial documentation to accounting partners as needed.
• Assist with payroll reconciliation inquiries and follow-up requests.
• Manage day-to-day office administration, including scheduling, office supplies, vendor coordination, and general communications.
• Maintain organized electronic and physical filing systems.
• Support employee onboarding activities, including new hire paperwork, I-9 verification, and personnel file maintenance.
• Prepare routine reports, spreadsheets, and administrative documentation.
• Handle sensitive employee and payroll information with professionalism and confidentiality.
• Serve as a resource for employee payroll and timekeeping questions.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

ADP

ADP Workforce Now

QuickBooks

Microsoft 365

Google Workspace

Job description

Payroll Coordinator / Office Manager (Part-Time or Full-Time)

Location: Escondido, CA
Compensation: $26-$35/hour, depending on experience

Position Overview

We are seeking a reliable, highly organized, and detail-oriented Payroll Coordinator / Office Manager to support daily administrative and operational functions while taking ownership of payroll administration and employee timekeeping processes. This individual will play a key role in ensuring payroll is processed accurately and on time, maintaining organized office operations, and supporting accounting-related administrative tasks.

The ideal candidate will have 3-5+ years of experience in payroll administration, office management, human resources support, or administrative operations. Strong attention to detail, the ability to work independently, and hands-on payroll processing experience are essential.

Hands-on ADP experience is required, with ADP Workforce Now experience strongly preferred. Candidates must have direct experience processing payroll and managing employee timekeeping records.

Key Responsibilities

• Process bi-weekly payroll accurately and on schedule through ADP.
• Review, audit, and approve employee timecards prior to payroll processing.
• Monitor employee timekeeping records, resolve missed punches, and investigate discrepancies.
• Maintain payroll records and ensure compliance with company policies and applicable regulations.
• Coordinate and provide payroll-related reports and financial documentation to accounting partners as needed.
• Assist with payroll reconciliation inquiries and follow-up requests.
• Manage day-to-day office administration, including scheduling, office supplies, vendor coordination, and general communications.
• Maintain organized electronic and physical filing systems.
• Support employee onboarding activities, including new hire paperwork, I-9 verification, and personnel file maintenance.
• Prepare routine reports, spreadsheets, and administrative documentation.
• Handle sensitive employee and payroll information with professionalism and confidentiality.
• Serve as a resource for employee payroll and timekeeping questions.

Required Qualifications

• 3-5+ years of experience in payroll administration, office management, or administrative operations.
• Proven experience processing payroll from start to finish.
• Hands-on experience with ADP required; ADP Workforce Now strongly preferred.
• Experience managing employee timekeeping and attendance records.
• Experience supporting accounting functions and coordinating payroll documentation.
• Basic knowledge of QuickBooks or similar accounting software.
• Proficiency with Microsoft 365 and/or Google Workspace.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, meet deadlines, and work with minimal supervision.
• High level of discretion when handling confidential information.

Preferred Qualifications

• Experience within hospitality, catering, service, retail, construction, or other fast-paced small business environments.
• HR administrative or employee onboarding experience.
• Prior experience supporting both payroll and office operations in a small to mid-sized business setting.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.