Manufacturing Administrative Coordinator

Empirical Systems Aerospace, Inc. (ESAero); San Luis Obispo (CA); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health & Wellness plans (3 options)

PTO: 120 hours + holiday pay

Life insurance: $25,000 employer-paid

401(k) with company match

Paid holidays: 9 per year

Casual dress code

On-site location in San Luis Obispo,CA

Job summary

Empirical Systems Aerospace, Inc. (ESAero) is seeking a Manufacturing Administrative Coordinator for their on-site team in San Luis Obispo, CA.

You will support the Director of Manufacturing and leadership with scheduling, documentation, and operational tasks to keep the manufacturing floor and processes running smoothly. Role emphasizes organization, attention to detail, and collaboration with production, engineering, quality, and finance.

Qualifications

• High school diploma or associate degree preferred; bachelor’s not required.
• 3+ years of administrative or operations support experience in a manufacturing, production, or industrial environment.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong attention to detail and follow-through.
• Ability to work effectively in a manufacturing environment, including time spent on the shop floor.

Responsibilities

• Provide administrative support to the Director of Manufacturing, including calendar coordination, meeting scheduling, and preparation of materials.
• Assist with preparing reports, presentations, meeting agendas, and tracking action items.
• Maintain organized electronic and physical files for manufacturing documentation, procedures, and records.
• Support internal communication by distributing information, updates, and follow-ups as needed.
• Support day-to-day manufacturing administrative needs, including coordination with production, engineering, quality, supply chain, and finance.
• Assist with tracking production schedules, labor reports, training records, and attendance documentation.
• Help manage and organize work orders, change documentation, and other manufacturing-related records.
• Provide administrative support on the shop floor as needed to assist leadership and production teams.
• Compile and update routine reports related to production metrics, staffing, and operational tracking.
• Perform data entry and validation in ERP, manufacturing, or tracking systems.
• Assist with gathering documentation for audits, reviews, and compliance activities.
• Coordinate meetings, take notes, and distribute follow-up items for manufacturing leadership and operational meetings.
• Assist with maintaining standard administrative processes and workflows.
• Identify opportunities to improve administrative efficiency and organization within manufacturing.
• Support implementation of new tools, templates, or tracking methods as directed.

Skills

Organizational skills

MS Office proficiency

Attention to detail

Time management

Shop floor familiarity

Cross-functional collaboration

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

ERP systems

Job description

Job Summary

The Manufacturing Administrative Coordinator provides hands-on administrative and operational support to the Director of Manufacturing and the manufacturing leadership team. This role is responsible for coordinating schedules, documentation, reporting, and day-to-day administrative needs that support efficient manufacturing operations. The position works closely with cross-functional teams and spends time supporting activities on and adjacent to the manufacturing floor. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced manufacturing environment.

Duties and Responsibilities

• Provide administrative support to the Director of Manufacturing, including calendar coordination, meeting scheduling, and preparation of materials
• Assist with preparing reports, presentations, meeting agendas, and tracking action items
• Maintain organized electronic and physical files for manufacturing documentation, procedures, and records
• Support internal communication by distributing information, updates, and follow-ups as needed
• Support day-to-day manufacturing administrative needs, including coordination with production, engineering, quality, supply chain, and finance
• Assist with tracking production schedules, labor reports, training records, and attendance documentation
• Help manage and organize work orders, change documentation, and other manufacturing-related records
• Provide administrative support on the shop floor as needed to assist leadership and production teams
• Compile and update routine reports related to production metrics, staffing, and operational tracking
• Perform data entry and validation in ERP, manufacturing, or tracking systems
• Assist with gathering documentation for audits, reviews, and compliance activities
• Coordinate meetings, take notes, and distribute follow-up items for manufacturing leadership and operational meetings
• Assist with maintaining standard administrative processes and workflows
• Identify opportunities to improve administrative efficiency and organization within manufacturing
• Support implementation of new tools, templates, or tracking methods as directed

Required Qualifications and Skills

• High school diploma or equivalent required; associate's degree preferred
• 3+ years of administrative or operations support experience in a manufacturing, production, or industrial environment
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Strong attention to detail and follow-through
• Ability to work effectively in a manufacturing environment, including time spent on the shop floor

Desired Qualifications and Skills

• Experience supporting manufacturing leadership or operations teams
• Familiarity with production schedules, work orders, and manufacturing documentation
• Experience working with ERP or manufacturing systems

Comprehensive Benefits & Perks

• Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.
• Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year's Day off.
• Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.
• Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.
• Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses.
• Retirement Savings: 401(k) with a company match to support your financial future.
• Paid Holidays: Enjoy 9 paid holidays throughout the year.
• Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.
• Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!

Company Overview

Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services.

At ESAero, we don't just build products, we engineer solutions that propel the aerospace industry forward.

This position is fully on-site at ESAero in San Luis Obispo, CA

ESAero is an equal opportunity employer.

E-Verify participation required for employment.

Must present proof of authorization to work in the United States.

Must be able to pass background check and drug test

Pay Range: $26hr-$31/ Hourly Non-Exempt