Office Administrator / Receptionist – Part-Time

Fillerup Employment Services Inc.; Sandy (UT); On-site; USD 28,000 - 30,000; Part time

Job summary

Fillerup Employment is hiring two dependable and professional part-time Bilingual Office Administrators/Receptionists for our Sandy, Utah office. This role is often the first point of contact for employees, applicants, clients and management, requiring professional English and Spanish communication.

These positions provide administrative support to Payroll and Accounts Receivable. Anticipated shifts are 7:00 a.m.–12:00 p.m.

Qualifications

• Fluent English and Spanish communication.
• Honesty, integrity and discretion.
• Protect confidential information for employees, payroll, clients and company.
• Strong organization and customer-service skills.
• Multitask and remain professional in busy or stressful situations.
• Excellent attention to detail and accurate work.
• Dependable attendance and punctuality.
• Communicate effectively with employees, clients and coworkers.
• Basic computer proficiency including Microsoft Office.
• Ability to lift up to 50 pounds with or without accommodation.
• Professional appearance and conduct.

Responsibilities

• Professionally greet employees, applicants, clients and visitors.
• Answer, screen and route incoming telephone calls.
• Respond to questions from employees and clients.
• Receive and enter client staffing orders.
• Assist with new-employee onboarding, paperwork and recordkeeping.
• Record schedule changes, vacation requests and PTO information.
• Maintain organized and accurate employee files and administrative records.
• Hand out employee paychecks and assist with payroll-related clerical duties.
• Assist with processing and maintaining garnishment records.
• Support Accounts Receivable by preparing and sending late-payment notices.
• Distribute and track company tools, safety equipment and PPE.
• Monitor office inventory and assist with ordering supplies.
• Perform filing, scanning, data entry, report preparation and general document management.
• Provide front-desk and general administrative support.
• Perform light office cleaning and organization.
• Complete other reasonable duties as assigned.

Skills

Bilingual English/Spanish

Customer service

Attention to detail

Discretion

Professionalism

Organizational skills

Effective communication

Tools

Microsoft Office

QuickBooks

Job description

Fillerup Employment is hiring two dependable and professional part-time Bilingual Office Administrators/Receptionists for our Sandy office.

This position is often the first point of contact for our employees, applicants, clients and management team, both in person and over the phone. The right candidate must communicate professionally in English and Spanish, remain composed in a busy office and handle confidential employee and business information with a high level of integrity.

These positions will also provide administrative support to our Payroll and Accounts Receivable departments.

Two part-time openings

Location: Sandy, Utah

Approximately 20–25 hours per week

Anticipated shifts: 7:00 a.m.–12:00 p.m. or 12:00 p.m.–5:00 p.m., Monday through Friday

Pay: $20–$22 per hour, depending on experience

Fluent English and Spanish required

Potential for increased hours and advancement into a full-time benefited position based on individual performance and company needs

Responsibilities

Professionally greet employees, applicants, clients and visitors.

Answer, screen and route incoming telephone calls.

Respond to questions from employees and clients.

Receive and enter client staffing orders.

Assist with new-employee onboarding, paperwork and recordkeeping.

Record schedule changes, vacation requests and PTO information.

Maintain organized and accurate employee files and administrative records.

Hand out employee paychecks and assist with payroll-related clerical duties.

Assist with processing and maintaining garnishment records.

Support Accounts Receivable by preparing and sending late-payment notices.

Distribute and track company tools, safety equipment and personal protective equipment.

Monitor office inventory and assist with ordering supplies.

Perform filing, scanning, data entry, report preparation and general document management.

Provide front-desk and general administrative support.

Perform light office cleaning and organization.

Complete other reasonable duties as assigned.

Qualifications

Required Qualifications

• Fluent verbal communication in English and Spanish.
• High level of honesty, integrity and discretion.
• Ability to protect confidential employee, payroll, client and company information.
• Strong organization and customer-service skills.
• Ability to multitask and remain professional during busy or stressful situations.
• Excellent attention to detail and commitment to accurate work.
• Dependable attendance and punctuality.
• Ability to communicate effectively and work well with employees, clients and coworkers.
• Basic computer proficiency, including Microsoft Office programs.
• Ability to lift and move items weighing up to 50 pounds, with or without reasonable accommodation.
• Professional appearance, communication and conduct.

Preferred Qualifications

• Previous receptionist, office administration, customer-service, staffing, payroll or human-resources experience.
• Experience with Microsoft Excel, Word, Teams and PowerPoint.
• Experience with QuickBooks or similar accounting software.
• Ability to identify problems, determine their root cause and help develop practical solutions.
• Ability to prepare clear, accurate and concise reports.

Additional Information

What We Are Looking For

We are looking for individuals who want to establish themselves in a trusted office position and take on greater responsibility over time. The ideal candidate will be dependable, calm under pressure, detail-oriented and willing to help where needed.

Increased hours and advancement will be based on attendance, accuracy, integrity, confidentiality, professionalism, customer service, initiative and the ability to work independently. Advancement into a full-time position is possible but is not guaranteed.

Fillerup Employment is an equal-opportunity employer.