Office Manager

The Hollister Group; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

The Hollister Group is seeking an energetic Office Manager for our client’s busy New York City office. You will direct day-to-day operations, serve as the point person, and drive a professional, welcoming environment in a fast-paced setting.

Initially five days onsite, the role transitions to hybrid (3 in office, 2 remote) in NYC. The ideal candidate has 5–7 years in office management, exceptional communication, leadership skills, and proficiency with MS Office, SharePoint, SAP Concur,

Qualifications

• 5-7 years in office management or equivalent role
• Ability to lead, coach, and motivate administrative personnel
• Exceptional written and verbal communication skills
• Adept at multitasking and adapting to new technology tools
• Proficiency in MS Office Suite, SharePoint, SAP Concur, Salesforce, and MS Teams
• Strong organizational skills with high attention to detail
• Physical ability to lift up to 50 pounds

Responsibilities

• Ensure smooth function of daily office operations and maintain a professional environment
• Coordinate office updates and improvements to optimize the workplace experience
• Oversee office supply management and supervise administrative staff
• Plan and execute office-wide programs, meetings and initiatives
• Prepare new hire workspaces and manage office access
• Maintain space utilization and support moves/refurbishments
• Coordinate onsite logistics for meetings, catering and vendors
• Collaborate with IT, HR, Finance and Facilities on projects
• Cultivate relationships with external vendors and negotiate contracts
• Manage the office budget with Finance
• Uphold health and safety policies and emergency procedures
• Serve as primary point of contact for building management
• Align standards with global practices across locations

Skills

Office management

Leadership

Communication

Multitasking

MS Office

SharePoint

SAP Concur

Salesforce

MS Teams

Tools

MS Office Suite

SharePoint

SAP Concur

Salesforce

MS Teams

Job description

Our client is looking for an energetic, friendly and eager Office Manager to assist with the day-to-day operations of their busy New York City office. This is a direct hire opportunity and requires a candidate with professionalism, poise, strong attention to detail, being the point person in the office, someone who is hungry to learn with a can-do attitude and the ability to work in a fast-paced environment.

Compensation

$90K-$110K

• Potential offers vary based on experience level, qualifications

Applicants must be able to work 5 days onsite for the first 3 months, then position will transition into hybrid-3 days in office, 2 days work from home, in New York City to be eligible for this position.

Responsibilities

• Guarantee the smooth function of daily office operations, maintaining a professional and inviting environment for staff and visitors alike.
• Facilitate communication of office updates and coordinate improvements to optimize the workplace experience.
• Oversee office supply management, ensuring essential items are always available through effective supervision of administrative staff.
• Lead planning and execution of office-wide programs, meetings, and company initiatives to promote well‑being and engagement.
• Prepare new hire workspaces and manage office access, ensuring all facilities are operationally ready.
• Maintain and optimize space utilization, including supporting office moves, refurbishments, and future space planning.
• Orchestrate onsite logistics for meetings, catering, and vendor services, ensuring all arrangements align with organizational standards.
• Collaborate with internal teams such as IT, HR, Finance, and Facilities to implement office-related projects.
• Cultivate relationships with external vendors, negotiating contracts and ensuring quality, compliance, and cost‑efficiency.
• Manage the office budget efficiently, working closely with Finance on planning and expenditures.
• Uphold health and safety policies, including emergency procedures, incident reporting, and security protocols.
• Act as the primary point of contact for building management concerning security, access, and facilities issues.
• Align office standards with global practices by working collaboratively with other Office Managers across locations.

Requirements

• Proven experience of 5-7 years in office management or equivalent role, with a track record of supervising teams.
• Demonstrated ability to lead, coach, and motivate administrative personnel and to manage performance reviews.
• Exceptional written and verbal communication skills.
• Adept at multitasking, prioritizing amidst changing demands, and adapting to new technology tools.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), with familiarity in SharePoint, SAP Concur, Salesforce, and MS Teams.
• Strong organizational skills with high attention to detail.
• Physical ability to lift up to 50 pounds.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under‑represented in their respective occupation or position.