Office Administrator

Unclassified; New York (NY); On-site; USD 34,000 - 48,000; Full time

Job summary

Unclassified in Brooklyn is seeking an Office Administrator to be the backbone of our operations. This role covers wide-ranging tasks to keep daily operations running smoothly, manage financial records, support the team, and ensure the office behind the scenes is organized and humming.

The ideal candidate is detail-oriented, proactive, able to work in a fast-paced environment, and comfortable coordinating across departments. Hours are 8:00 AM to 4:00 PM, on-site in Brooklyn.

Qualifications

• Proficiency in QuickBooks or similar financial management software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and adapt to shifting priorities.
• Prior experience in office management or an administrative role a plus.

Responsibilities

• Oversee day-to-day office operations and ensure everything runs efficiently.
• Manage office financial records including invoicing and budgeting using QuickBooks.
• Assist team members with scheduling, communications, and office-related needs.
• Coordinate scheduling, meetings, events, and internal/external communications.

Skills

QuickBooks proficiency

Organizational skills

Verbal & written communication

Independent worker

Office management experience

Tools

QuickBooks

Job description

Office Administrator | Brooklyn, NY $25 $35/hour

About the Role

A growing company in Brooklyn is looking for a detail-oriented, proactive Office Administrator to be the backbone of their office operations. This is a wide-ranging role where no two days look exactly the same you'll keep daily operations running smoothly, manage financial records, support the team, and make sure everything behind the scenes is organized and humming. If you thrive in a fast-paced environment and take pride in being the person who holds it all together, this one's for you.

Key Responsibilities

Daily Office Operations

• Oversee day-to-day office operations and ensure everything runs efficiently
• Coordinate administrative tasks and office activities across the team

Financial Management & Bookkeeping

• Manage office financial records including invoicing and budgeting using QuickBooks
• Track expenses and assist with monthly and quarterly financial reporting

Team Support

• Assist team members with scheduling, communications, and office-related needs
• Ensure office supplies are well-stocked and the workspace stays organized and functional

Communication & Coordination

• Serve as the primary point of contact for internal and external communications
• Coordinate scheduling, meetings, events, and appointments

Qualifications

• Proficiency in QuickBooks or similar financial management software
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to work independently and adapt to shifting priorities
• Prior experience in office management or an administrative role a plus

Hours: 8:00 AM 4:00 PM