Office Administrator & Operations Support

White Cap Management LLC

Memphis (TN)

On-site

USD 40,000 - 55,000

Full time

6 days ago

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Tuition reimbursement

Paid time off

Job summary

White Cap is seeking an Office Administrator/Administrative Assistant to join our Memphis team. You will manage timekeeping records, prepare reports, and support daily financial and customer account workflows to keep operations running smoothly.

Responsibilities include processing invoices, maintaining AR files, and coordinating with customers and internal teams. The ideal candidate will have 2–5 years of relevant experience and strong computer and communication skills in a fast-paced

Qualifications

2–5 years of experience in office administration or similar role.
Experience tracking time using timekeeping software; preparing invoices and reports.

Responsibilities

Track and update time in timekeeping software for associates’ hours, vacation, sick time, and personal days.
Run daily, weekly, and monthly reports for freight audits, stock receipts, and related tasks.
Set up new job accounts for customers and maintain accounts receivable files.
Create manifests for customer purchases and code invoices.
Match customer pick-up and delivery tickets for accuracy; provide operational support as assigned.
Answer multi-line phone calls and route to appropriate personnel.