Office Administrator: Timekeeping, Invoicing & Reports

WCM White Cap Management LLC; Memphis (TN); On-site; USD 32,000 - 46,000; Full time

Job summary

White Cap is seeking an Office Administrator/Administrative Assistant in Memphis to support timekeeping, invoicing, and customer account setup. You will run reports, code invoices, and maintain AR files, creating manifests for purchases.

The role requires 2-5 years of experience, strong computer skills, and excellent communication and influencing abilities, in a stable, benefits-rich environment with opportunities for growth.

Qualifications

• 2-5 years of experience in similar administrative roles.
• Strong computer skills.
• Strong communication and influencing skills.

Responsibilities

• Track and update time in timekeeping software for associates’ hours, vacation, sick time, and personal days.
• Run daily, weekly, and monthly reports for freight audits, stock receipts, and other reports relevant to the position.
• Set up new job accounts for customers and maintain accounts receivable files.
• Create manifests for customer purchases and prepare and code invoices.
• Match customer pick-up and delivery tickets for accuracy.
• Provide operation support as assigned by the manager.
• Answer multi-line phone and route calls to appropriate personnel.

Skills

Time management

Organizational skills

Communication skills

Tools

Timekeeping software

Job description

White Cap is seeking an Office Administrator/Administrative Assistant in Memphis to support timekeeping, invoicing, and customer account setup. You will run reports, code invoices, and maintain AR files, creating manifests for purchases.

The role requires 2-5 years of experience, strong computer skills, and excellent communication and influencing abilities, in a stable, benefits-rich environment with opportunities for growth.