Office Administrator - Onsite Support & Office Ops (MA)

Barry-Wehmiller Group; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

BW Design Group in Boxborough, MA is seeking an experienced Office Administrator to support daily operations and create a welcoming, well-organized office environment for engineers and staff. You will manage reception, meeting logistics, travel, and supplies while coordinating with leadership.

Required are 5+ years in admin roles, a high school diploma, and strong MS Office skills. This onsite role offers a collaborative, growth-oriented culture with opportunities to contribute across a

Qualifications

• 5+ years of administrative, office coordination, or office management experience.
• High school diploma or equivalent required; college degree not required.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• Excellent verbal and written communication with a professional demeanor.

Responsibilities

• Serve as the primary point of contact for employees, clients, visitors, and vendors, providing a welcoming office experience.
• Oversee day-to-day office operations: reception, conference rooms, common spaces, and kitchen facilities.
• Coordinate meetings, scheduling, catering, and logistics.
• Assist with travel arrangements, reservations, and itineraries.
• Order and replenish office supplies and manage inventory.
• Prepare basic documents, spreadsheets, and PowerPoint presentations.
• Maintain organized records and support confidential information handling.
• Support expense reconciliation and administrative reporting as needed.

Skills

MS Office proficiency

Organizational skills

Time management

Communication skills

Independent work

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

BW Design Group in Boxborough, MA is seeking an experienced Office Administrator to support daily operations and create a welcoming, well-organized office environment for engineers and staff. You will manage reception, meeting logistics, travel, and supplies while coordinating with leadership.

Required are 5+ years in admin roles, a high school diploma, and strong MS Office skills. This onsite role offers a collaborative, growth-oriented culture with opportunities to contribute across a