Office Administrator | Dynamic Support Lead in Boxborough

PCMC; Boston (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Design Group in Boxborough, MA is seeking an organized Office Administrator to support day-to-day operations. You will work with office leadership, engineers, and staff to maintain an efficient, welcoming workplace and ensure that operations run smoothly.

The role requires 5+ years of administrative experience, strong Microsoft Office skills, and exceptional organization and communication. This onsite position offers opportunities to contribute to a growing team and play a key role in office

Qualifications

• 5+ years of administrative, office coordination, or office management experience.
• High school diploma or equivalent required; a college degree is not required.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent verbal and written communication; professional demeanor.

Responsibilities

• Serve as primary contact for employees, clients, visitors, and vendors, ensuring a welcoming office experience.
• Oversee daily office operations, keeping reception, conference rooms, and common areas organized.
• Provide general administrative support to office leadership and teams.
• Coordinate meetings, including scheduling, room setup, catering, and logistics.
• Arrange travel, reservations, and itineraries for employees as needed.
• Order and replenish office supplies and kitchen inventory.
• Communicate with building management and landlord, manage maintenance requests.
• Assist with planning annual office events and employee gatherings.
• Prepare basic documents, spreadsheets, and PowerPoint presentations.
• Maintain organized electronic and physical records; ensure accessibility.
• Support communications, mail distribution, and cross-team coordination.
• Assist with expense reconciliation and administrative reporting.

Skills

Organizational skills

Communication

Time management

Attention to detail

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Design Group in Boxborough, MA is seeking an organized Office Administrator to support day-to-day operations. You will work with office leadership, engineers, and staff to maintain an efficient, welcoming workplace and ensure that operations run smoothly.

The role requires 5+ years of administrative experience, strong Microsoft Office skills, and exceptional organization and communication. This onsite position offers opportunities to contribute to a growing team and play a key role in office