Office Administrator - Navy SSP HQ (On-Site)

Kmrg, Llc; Washington (District of Columbia); On-site; USD 55,000 - 62,000; Full time

Job summary

KMRG, LLC is seeking an Office Administrator to support the U.S. Navy SSP Headquarters at Washington Navy Yard.

The role involves managing office schedules, coordinating meetings and official travel, preparing Navy correspondence, and maintaining branch operations to ensure efficient daily functioning. Requirements include an Associate's degree or equivalent, 4+ years of administrative experience, and proficiency with Microsoft Office.

Qualifications

• Associate's degree or equivalent.
• 4+ years of administrative experience, including previous support to an office, SES, or executive personnel.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Skill in formatting, processing, and maintaining official documents and records.
• Ability to schedule appointments and manage professional email correspondence.
• Ability to prepare accurate business correspondence, reports, and presentation materials.
• Professional judgment, initiative, and independent decision-making.
• Ability to work independently and collaboratively while meeting strict deadlines.

Responsibilities

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
• Coordinate meetings, conference rooms, conference calls, and video teleconferences
• Prepare meeting agendas and minutes, distribute updates, and follow up on action items
• Prepare official memoranda, form letters, technical correspondence, and reports under Navy standards
• Gather information for inquiries, briefings, and presentations to SSP personnel
• Maintain paper and electronic records, branch files, and archived documentation
• Track priority tasks, projects, deliverables, and deadlines across assigned branches
• Process incoming mail and route correspondence according to SSP guidelines
• Coordinate with SSP personnel across branches to support consistent office procedures
• Resolve administrative issues and independently develop practical workflow solutions
• Manage supply requests, monitor printer stations, and maintain telephone rosters
• Process security-related information under SSP procedures; support DISS visit requests if assigned to SSP Security
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

Skills

Professional judgment

Independent decision-making

Communication

Time management

Education

Associate's degree or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

KMRG, LLC is seeking an Office Administrator to support the U.S. Navy SSP Headquarters at Washington Navy Yard.

The role involves managing office schedules, coordinating meetings and official travel, preparing Navy correspondence, and maintaining branch operations to ensure efficient daily functioning. Requirements include an Associate's degree or equivalent, 4+ years of administrative experience, and proficiency with Microsoft Office.