Dynamic Office Coordinator | Front Desk & Events

Hub International; West Fargo (ND); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical/dental/vision/Life insurance

Paid Parental Leave

Health Savings Account

401k matching program

Voluntary insurance options

Life and disability plans

Work-life balance

Learn from coworkers

Growth opportunities

Job summary

Hub International in West Fargo, ND seeks an Office Coordinator to be the first point of contact for guests, clients and employees. You will manage front desk operations, including phone and email communications, visitor management, scheduling, and coordination of the office.

The role supports facilities, events and culture initiatives to ensure a positive workplace experience and smooth office operations in a fast-paced environment.

Qualifications

• High school diploma or equivalent required or preferred.
• At least 2 years of administrative, office support or customer service experience.
• Earned state property and casualty insurance license or ability to obtain.
• Strong communication and organizational skills with the ability to manage multiple priorities.

Responsibilities

• Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts.
• Answer and direct main line calls, providing exceptional customer service and scheduling for designated team members.
• Oversee daily stocking, inventory and cleanliness of breakroom and lounge spaces, including machine care and deliveries.
• Assist in organizing department events across fun/educational, Gives, and Wellness categories.
• Process incoming mail.
• Prepare bank deposits.
• Assist Commercial and Personal Lines teams as needed.
• Provide support to other departments as needed.
• Perform other related duties as assigned by the manager.

Skills

Customer service

Communication

Team player

Self-motivation

Multitasking

Adaptability

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Hub International in West Fargo, ND seeks an Office Coordinator to be the first point of contact for guests, clients and employees. You will manage front desk operations, including phone and email communications, visitor management, scheduling, and coordination of the office.

The role supports facilities, events and culture initiatives to ensure a positive workplace experience and smooth office operations in a fast-paced environment.