Office Administrator – Mandarin Required

Career Staffing Talent; Boston (MA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) plan with employer match

Life and disability insurance

Generous paid time off

Job summary

Career Staffing Talent partners with a growing Boston-based technology company to recruit an organized, proactive Office Administrator fluent in English and Mandarin. This full-time role will serve as the operational backbone of the Boston office, managing logistics, onboarding, and helping create a welcoming and well-organized environment.

The ideal candidate is service-oriented, resourceful, and comfortable juggling multiple priorities in a fast-paced workplace.

Qualifications

• Two years of experience in office administration or related role.
• Fluent in English and Mandarin (verbal and written).
• Associate's or bachelor's degree in business, hospitality, or related field preferred; equivalent practical experience considered.

Responsibilities

• Support daily office operations and keep the workplace organized and welcoming.
• Serve as local contact for vendors, property management, and facility requests.
• Monitor inventory of office supplies and coordinate mail, deliveries, and logistics.
• Assist HR with onboarding, workstation setup, badges, and equipment distribution.
• Help organize team-building events, holidays, and team meals.
• Coordinate meeting rooms, travel, lodging, and expense reports for staff and visitors.
• Assist with invoicing, recordkeeping, and general admin projects.
• Maintain confidentiality of company and employee information.

Skills

Mandarin

English

Education

Business/Hospitality degree

Tools

Google Workspace

Microsoft Office

Job description

Office Administrator – Mandarin Required

Location: Boston, Massachusetts

Employment Type: Full-time

Salary Range: $70,000 to $100,000 annually

The Opportunity

Career Staffing Talent (CST) is partnering with a growing Boston-based technology company to recruit an organized, proactive, and detail-oriented Office Administrator.

This position will serve as the operational and administrative backbone of the company’s Boston office. The Office Administrator will manage workplace logistics, provide day-to-day administrative support, assist with employee onboarding, and help create a welcoming and well-organized office environment.

The ideal candidate is service-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced workplace.

Professional fluency in both English and Mandarin is required.

Key Responsibilities

• Support daily office operations and ensure the workplace remains organized, welcoming, fully stocked, and functional.
• Serve as the local point of contact for vendors, property management, maintenance providers, and facility-related requests.
• Monitor and maintain inventory of office supplies, snacks, beverages, and other workplace necessities.
• Coordinate incoming and outgoing mail, packages, deliveries, and related office logistics.
• Assist HR with employee onboarding, including preparing workstations, issuing access badges, and coordinating equipment distribution.
• Help organize team-building activities, cultural events, holiday celebrations, and team lunches.
• Coordinate meeting rooms, travel arrangements, lodging, and expense reports for team members and visiting executives.
• Assist with basic invoicing, receipt collection, recordkeeping, and general administrative projects.
• Maintain confidential company and employee information with professionalism and discretion.

Qualifications

• At least two years of experience in office administration, administrative support, reception, customer service, workplace operations, or a related function.
• Professional fluency in English and Mandarin is required.
• Associate’s or bachelor’s degree in business administration, hospitality, or a related field preferred; equivalent practical experience will be considered.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Friendly, professional, and service-oriented approach.
• Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.
• Proficiency with Microsoft Office applications.
• Ability to work independently, anticipate needs, and solve problems with minimal supervision.
• Experience in a startup, technology company, or fast-paced corporate environment is preferred.
• Ability to handle sensitive and confidential information with discretion.

Compensation and Benefits

• Base salary of $70,000 to $100,000, depending on experience and qualifications.
• Health, dental, and vision insurance.
• 401(k) plan with employer match.
• Life and disability insurance.
• Generous paid time off, including vacation, sick leave, and company holidays.

About Career Staffing Talent

Career Staffing Talent is a recruiting and executive-search firm connecting accomplished professionals with leading organizations. CST is managing this confidential search on behalf of its client.

This position is an immediate need.

Career Staffing Talent and its client are equal opportunity employers. Employment decisions are based on qualifications, experience, and business needs without regard to legally protected characteristics.