Office Administrator

First Fun; Boston (MA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) plan with employer match

Life and disability insurance

Generous paid time off (vacation, sick

company holidays

Job summary

First Fun in Boston is seeking an organized Office Operations / Administrative Support professional. You will maintain a welcoming workspace, coordinate vendors and facilities, and assist HR onboarding for local staff and visitors.

You will also handle supplies, events, travel arrangements, and general administrative duties, contributing to efficient daily operations and a positive workplace culture.

Qualifications

• Degree or equivalent practical experience in business administration/related field.
• 2+ years of administrative support, reception, customer service, or workplace operations.
• Fluency in English and Mandarin required.
• Excellent organizational and time-management skills with attention to detail.
• Friendly, professional, service-oriented interpersonal skills.
• Proficient with Google Workspace and Microsoft Office.
• Resourceful, proactive, able to work independently.
• Discretion with confidential information.

Responsibilities

• Support day-to-day office operations to keep the workspace clean, organized, welcoming, and functional.
• Serve as local contact for vendor visits, property management, and maintenance requests; report issues.
• Monitor and manage inventory for supplies, snacks, beverages, and mail; place orders and restock.
• Assist HR with onboarding logistics, including workspace setup, badges, and equipment distribution.
• Help plan and execute local office events, culture activities, holidays, and team meals.
• Coordinate meeting room bookings, arrange travel/lodging, and assist with expense reports for local staff and visiting executives.
• Handle mail/packages, assist with basic local invoicing and record-keeping.

Skills

Bilingual: English & Mandarin

Strong organizational skills

Excellent communication skills

Education

Associate’s or Bachelor’s degree in Business Administration or Hospitality

Tools

Google Workspace

Microsoft Office

Job description

Key Responsibilities

• Office Operations & Maintenance: Support day-to-day office operations to ensure the workplace is clean, well-organized, welcoming, and fully functional.
• Vendor & Facility Support: Act as a local point of contact for daily vendor visits, property management, and maintenance requests; report and track facility issues.
• Supplies & Inventory: Monitor and manage inventory for office supplies, snacks, beverages, and mail; place orders and restock in a timely manner.
• HR & Onboarding Assistance: Support HR with local employee onboarding logistics, including preparing workspaces, issuing access badges, and distributing equipment.
• Events & Culture: Help plan and execute local office team-building activities, cultural events, holiday celebrations, and team lunches.
• Executive & Travel Support: Coordinate meeting room bookings, arrange travel and lodging, and assist with expense reports for local team members and visiting executives as needed.
• General Administrative Support: Handle incoming/outgoing mail and packages, assist with basic local invoicing and receipt collection, and maintain clean digital and physical records.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Hospitality, or a related field (or equivalent practical experience).
• 2+ years of experience in administrative support, reception, customer service, or workplace operations (startup or fast-paced corporate experience is a plus).
• Fluency in both English and Mandarin is required.
• Excellent organizational and time-management skills with strong attention to detail.
• Friendly, professional, and service-oriented interpersonal skills.
• Proficiency with modern workplace productivity tools, including Google Workspace (Gmail, Calendar, Docs, Sheets) and Microsoft Office.
• Resourceful, proactive, and able to work independently with minimal supervision.
• Adaptable and capable of handling confidential corporate information with absolute discretion.

Employee Benefits

• Health, dental, and vision insurance
• 401(k) plan with employer match
• Life and disability insurance
• Generous paid time off, including vacation, sick leave, and company holidays