Office Administrator/Manager - Bilingual Spanish

Lloyd; Merrick (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

401(k) with 4% company match

Paid Holidays

Vacation Time

Job summary

Lloyd is seeking an Office Administrator/Manager in Merrick, NY to oversee daily office operations in a fast-paced, family-owned setting. The role requires bilingual Spanish and English communication, strong organization, and experience with QuickBooks and order entry systems.

You will support order entry, scheduling, and coordination across multiple spaces, coordinating with staff, drivers, vendors, and customers while driving process improvements and delegation as the team grows.

Qualifications

• Experience as Office Manager or similar leadership support role.
• Experience in manufacturing, wholesale distribution, transportation/logistics, or building supply industries.
• Bilingual in Spanish and English is required.
• Proficiency with QuickBooks and order entry systems.
• Strong organizational and multitasking skills.
• Ability to adapt in a dynamic, busy office environment.

Responsibilities

• Oversee daily office operations within a fast-paced family-owned business environment.
• Support administrative functions including order entry, customer communication, scheduling, and coordination.
• Utilize QuickBooks and internal order entry systems to manage documentation and operational processes.
• Assist with workflow coordination across multiple connected office spaces.
• Help maintain organization and efficiency in a multi-tasking, high-volume environment.
• Coordinate with internal staff, drivers, vendors, and customers as needed.
• Take initiative in identifying process improvements and operational support needs.
• Assist with managing and delegating responsibilities to office staff as the team expands.
• Support ownership and leadership with day-to-day operational and administrative needs.

Skills

Bilingual: Spanish & English

Organizational multitasking

Communication skills

Self-starter

Tools

QuickBooks

Order entry systems

Job description

Schedule: Monday – Friday 7:00 AM – 4:00 PM (flexibility available)

Compensation: $65-85K

About This Opportunity

Our client is a family-owned and operated wholesale manufacturing & distribution business specializing in windows and plastics with operations spanning from Maine to Virginia. With the owners beginning succession planning and transitioning responsibilities to the next generation, they are seeking a hands-on Office Administrator/Manager to help support daily operations and provide organizational leadership within a fast-paced environment.

This is a close-knit, office culture where teamwork, adaptability, and initiative are highly valued. The environment can be busy, multi-faceted, and at times chaotic, making this an excellent opportunity for someone who thrives in a dynamic setting and enjoys wearing multiple hats.

Your Contributions

• Oversee daily office operations within a fast-paced family-owned business environment
• Support administrative functions including order entry, customer communication, scheduling, and coordination
• Utilize QuickBooks and internal order entry systems to manage documentation and operational processes
• Assist with workflow coordination across multiple connected office spaces
• Help maintain organization and efficiency in a multi-tasking, high-volume environment
• Coordinate with internal staff, drivers, vendors, and customers as needed
• Take initiative in identifying process improvements and operational support needs
• Assist with managing and delegating responsibilities to office staff as the team expands
• Support ownership and leadership with day-to-day operational and administrative needs

Bringing to the Table

• Prior experience in an Office Manager, Operations, Administrative, or similar leadership support role
• Experience within manufacturing, wholesale distribution, transportation/logistics, or building supply industries is required
• Bilingual in Spanish and English is required
• Proficiency with QuickBooks and order entry systems
• Strong organizational and multitasking skills with the ability to prioritize effectively
• Comfortable working in a small, collaborative, and occasionally hectic office environment
• Strong communication and interpersonal skills
• Self-starter mentality with the ability to take initiative and delegate when necessary
• Ability to adapt and solve problems in a constantly moving environment

Benefits & Incentives

Health Insurance Offered

401(k) with 4% company match

Paid Holidays

Vacation Time

Stable, Long-Term opportunity with Growth Potential within a Family-Run Organization