Office Administrator I - AP, Inventory & Customer Support

Builders FirstSource; Anchorage (AK); On-site; USD 25,000 - 36,000; Full time

Job summary

Spenard Builders Supply in Anchorage, AK is seeking an Office Administrator I to support daily administrative tasks, accounts payable, inventory, and customer service. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment.

Primary duties include organizing receiving paperwork for POs, processing invoices, counting stock, handling cash and card transactions, and assisting sales and operations to resolve discrepancies.

Qualifications

• Detail-oriented and organized; supports daily administrative, accounts payable, inventory, and customer service functions.
• Strong communication skills and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Organize and maintain receiving paperwork for purchase orders from sales and operations team.
• Ensure all material cost and quantities are accurate and accounted for on purchase orders prior to receiving.
• Receive all purchase orders and print receiving register and average cost reports.
• Creates receiving adjustments on stock and non-stock receivers when needed.
• Maintains monthly cycle count sheets for stock inventory, investigates and corrects any discrepancies.
• Monitors AP inbox, printing and dating stamping all vendor invoices, submitting invoices for payments, communicating any discrepancies and/or payment inquiries with vendors and reconciling statements.
• Collect customer pick tickets, invoice tickets, and print register reports.
• Returns defective merchandise and ensures proper and timely credit is received from vendor.
• Handles cash and credit card sales from customers or sales team and reconciles the daily cash sales report.
• Create credit memos for returned materials from customers and handle refunds.
• Assist sales, operations, and purchase agents to resolve system and/or invoice cost discrepancies and determine appropriate corrective action with vendor to resolve.
• Duties may also include working outside counting/investigating products.
• Applicants must be able to carry up to 25lbs.
• Other duties may be assigned.
• Looking for someone who can communicate effectively and resolve issues in a timely manner.

Skills

Detail-oriented

Organized

Communication skills

Multi-tasking

Customer service

Job description

Spenard Builders Supply in Anchorage, AK is seeking an Office Administrator I to support daily administrative tasks, accounts payable, inventory, and customer service. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment.

Primary duties include organizing receiving paperwork for POs, processing invoices, counting stock, handling cash and card transactions, and assisting sales and operations to resolve discrepancies.