Anchorage Office Operations Lead

Holland America-Princess (Holland America Dawson City Inn); Anchorage (AK); On-site; USD 48,000 - 66,000; Full time

Job summary

Stantec in Anchorage is seeking an Office Administrator to be the first point of contact and support for our local team. This role emphasizes outstanding client service, accurate administrative support, and coordination with IT, facilities, and project teams to keep the office running smoothly.

The successful candidate will demonstrate strong communication, organization, and multitasking abilities in a professional office environment and be available during standard business hours to support

Qualifications

• Five years’ experience in a professional office environment with a high school diploma or equivalent.
• Proficiency with MS Office Suite including Teams, Outlook, Word, Excel and SharePoint.
• Ability to multi-task and work in a fast-paced setting.
• Excellent written and spoken communication skills.
• Commitment to safety and Stantec safety protocols and standards.

Responsibilities

• Assist with office administrative duties such as ordering equipment and office supplies, invoicing, coding, electronic file storage, etc.
• Customer service support as the key point of contact for the Anchorage office, greeting visitors and clients, answering calls, and directing inquiries.
• Support internal staff with errands for project managers and marketing.
• Assist onboarding and off-boarding of employees.
• Provide on-site IT support liaison with the IT department.
• Manage physical and electronic records.
• Maintain kitchen/breakroom and daily office upkeep.
• Monitor and communicate with landlord and vendors for building needs.
• Distribute HR information and ensure posters are current.
• Maintain the office budget and track expenditures monthly.
• Develop and implement office policies and procedures.
• Plan in-house or off-site office culture and engagement activities.

Skills

Excellent communication

Multi-tasking

Organizational skills

Team collaboration

Safety awareness

Education

High school diploma

5 years of office experience

Tools

MS Office Suite

Outlook

Teams

SharePoint

Job description

Stantec in Anchorage is seeking an Office Administrator to be the first point of contact and support for our local team. This role emphasizes outstanding client service, accurate administrative support, and coordination with IT, facilities, and project teams to keep the office running smoothly.

The successful candidate will demonstrate strong communication, organization, and multitasking abilities in a professional office environment and be available during standard business hours to support