Office Administrator

Utah; Salt Lake City (UT); On-site; USD 35,000 - 55,000; Full time

Job summary

The University of Utah is seeking Office Administrators for various levels. Responsibilities include overseeing office operations, managing supplies, and providing essential support functions. Candidates must possess relevant education and experience ranging from entry-level to career positions.

Preferred qualifications include advanced computer skills and strong organizational capabilities. This is an opportunity to join a dynamic team in Salt Lake City, Utah, offering professional growth in a supportive environment.

Qualifications

• Directly related work experience required: 2 years for Level I, 4 years for Level II, 6 years for Level III.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to balance priorities and ensure follow-through.

Responsibilities

• Oversee general office operations and maintain vendor relationships.
• Coordinate office equipment maintenance and facility repair requests.
• Provide accounting support and manage office budget.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organizational skills

Teamwork

Communication skills

Education

Bachelor's degree or equivalent with 2 years related experience

Master's degree or equivalent with 2 years related experience

Job description

Office Administrator Responsibilities

Oversee general office operations, coordinate the daily office environment, maintain office supplies, manage furniture and equipment, schedule meetings and conference calls, and maintain vendor relationships.

Coordinate office equipment maintenance, facility repair requests with building management and vendors, and manage office budget and contract negotiations.

Act as the face of the office, developing and maintaining relationships with building management, vendors, caterers, and internal departments.

Provide accounting support, reception, payroll, facilities, maintenance, supply management, and other back‑office functions. Requires basic skill set and proficiency; work assignments are directed and closely supervised.

Office Administrator – Level I (Entry‑Level, PZ2721, Grade P09)

Requires a bachelor’s (or equivalency) with 2 years of directly related work experience or a master’s (or equivalency) degree.

Minimum qualifications: 1 year of higher education can be substituted for 1 year of directly related work experience.

Office Administrator – Level II (Developing, PZ2722, Grade P11)

Requires a bachelor’s (or equivalency) with 4 years or a master’s (or equivalency) with 2 years of directly related work experience.

Office Administrator – Level III (Career, PZ2723, Grade P15)

Requires a bachelor’s (or equivalency) with 6 years or a master’s (or equivalency) with 4 years of directly related work experience.

Vaccination and Patient‑Sensitive Requirements

This position is patient‑sensitive and requires fulfillment of all associated vaccination requirements, or approval for an exemption, prior to the first day of work.

Preferred Qualifications

• Prior University and Huntsman Cancer Institute experience preferred.
• Moderate to advanced computer skills. Proficiency with Microsoft Word, Excel, and Outlook strongly preferred.
• Familiarity with Microsoft Access, PowerPoint, and ability to learn new computer programs quickly.
• Strong organizational capacity, ability to balance priorities and ensure follow‑through with a diverse set of responsibilities.
• Punctual, professional, and a team player who can work independently under the supervision of the supervisor.

Equal Employment Opportunity

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

Individuals with prior retirement benefits from the Utah Retirement System (URS) are subject to URS post‑retirement rules and restrictions. Reasonable accommodations in the application process will be provided to individuals with disabilities.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To request a reasonable accommodation for a disability or to report discrimination or sexual misconduct: contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). Online reports may be submitted at https://oeo.utah.edu