Office Administrator I General Admin

Builders FirstSource; Greensburg (Westmoreland County); On-site; USD 36,000 - 46,000; Full time

Job summary

Builders FirstSource is seeking an administrative professional to support general office operations in Greensburg, PA. The role includes greeting visitors, handling correspondence, data entry, mail, inventory, and scheduling meetings and travel arrangements.

The ideal candidate demonstrates strong customer service, excellent communication, and the ability to follow instructions with accuracy, using Microsoft Office daily to complete tasks.

Qualifications

• High school diploma or GED with 1 year of admin or related experience.
• Proficiency in Microsoft Office Suite required.
• Strong written and verbal communication skills.
• Ability to follow written or verbal instructions with good judgement.

Responsibilities

• Greet visitors and determine the nature of their business while ensuring security.
• Prepare routine correspondence, forms, and documents.
• Enter and retrieve data accurately.
• Handle incoming/outgoing mail and interoffice communications.
• Assist with office supply inventory and replenishment.
• Coordinate meetings and travel arrangements; manage calendars.

Skills

Customer service

Verbal and written communication

Common sense to follow instructions

Microsoft Office Suite

Education

High school diploma or GED

Tools

Microsoft Office

Job description

PURPOSE

Responsible for performing a variety of general administrative and office operations support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
• Performs data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
• May perform office supply inventory and replenishment services.
• May arrange meetings and conferences; maintains calendars and makes travel reservations.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.