Office Administrator I

Designformaking; Idaho Falls (ID); On-site; USD 32,000 - 42,000; Full time

Job summary

Design For Making seeks an Office Administrator I to keep the Idaho Falls office running smoothly, supporting leadership and the team with records, scheduling, timesheets, and administrative processes. This role may be part-time at the outset but is expected to be full-time in person.

The role handles routine tasks and works from established procedures, with opportunities to advance to Office Administrator II after ~2 years and to grow with a growing automation company.

Qualifications

• 0–2 years of office or administrative experience.
• Strong organization and attention to detail.
• Willingness to work full-time in person in Idaho Falls, Idaho.
• Experience in a manufacturing or small-business office (preferred).

Responsibilities

• Process routine paperwork, filing, and data entry.
• Send timesheet and document reminders.
• Schedule meetings and interviews.
• Maintain employee and company records accurately and confidentially.
• Coordinate timesheet reminders and follow-up in Odoo.
• Schedule interviews and meetings and prepare materials.
• Support onboarding paperwork and new-hire setup.
• Answer phones and email and greet visitors.
• Support accounting with document collection and filing.

Skills

Organizational skills

Attention to detail

Time management

Communication

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

Design For Making specializes in custom automation solutions that help manufacturers improve production efficiency, reliability, and quality. Our projects may include robotics, custom machinery, material handling, assembly systems, pick-and-place applications, packaging, palletizing, machine tending, and other industrial automation solutions.

Because every project is different, our team works closely across design, machining, fabrication, assembly, controls, testing, and installation to turn ideas into working equipment.

Role Description

Design For Making is seeking an Office Administrator I. This role keeps DFM's office running smoothly, supporting leadership and the team with records, scheduling, timesheets, and administrative processes. This role may be part-time.

At this level, the Office Administrator I handles routine office and administrative tasks. Works from established procedures.

Key Responsibilities

• Process routine paperwork, filing, and data entry.
• Send timesheet and document reminders.
• Schedule meetings and interviews.
• Maintain employee and company records accurately and confidentially.
• Coordinate timesheet reminders and follow-up in Odoo.
• Schedule interviews and meetings and prepare materials.
• Support onboarding paperwork and new-hire setup.
• Answer phones and email and greet visitors.
• Support accounting with document collection and filing.

Required Qualifications

• 0–2 years of office or administrative experience.
• Strong organization and attention to detail.
• Comfort with Google Workspace and Microsoft Office.
• Willingness to work full-time in person in Idaho Falls, Idaho.

Preferred Qualifications

• Experience in a manufacturing or small-business office.
• Experience with Odoo, QuickBooks, or similar systems.

What We Are Looking For

We are looking for someone organized, friendly, and reliable.

What Success Looks Like

A successful Office Administrator I records are current and routine tasks happen on time without reminders.

Promotion to Office Administrator II: Independently manages office processes and records; ~2 years of experience.

• Full-time position.
• Clear career path within DFM's Administration ladder (next level: Office Administrator II).
• Hands-on work with custom automation and robotic systems.
• Opportunity to grow with a small but expanding automation company.