Office Administrator & HR Operations Specialist

Engineering Consulting Service; Baton Rouge (LA); On-site; USD 45,000 - 55,000; Full time

Job summary

ECS Group of Companies in Baton Rouge, LA seeks an Office Administrator to keep the office running smoothly, handle HR, payroll, invoicing, and administration with accuracy and discretion.

You will coordinate accounting tasks, benefits, vendor management, and immigration-related forms while supporting reception and office management, contributing to efficiency and organizational growth.

Qualifications

• High school diploma or GED. Bachelor's degree (HR related) preferred.
• Minimum 2 years HR and payroll experience with an HR degree.
• 4 years HR and payroll experience without an HR degree.

Responsibilities

• Perform accounting, human resources and other administrative duties with supervision.
• Process payroll, accounts payable, accounts receivable and invoicing.
• Track and document petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances.
• Process new hire, job changes, pay rate changes, and terminations
• Complete various human resource related forms, such as employment verification paperwork.
• Track immigration status and updating I-9s as required.
• Process benefits (including new enrollments, open enrollment and update as required).
• Assist with warning reports.
• Process leave of absence and short-term disability claims.
• Assist with other HR issues as needed.
• Maintain and update certificates of insurance.
• Enter vendor invoices into the accounting system accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Generate and send invoices to customers in accordance with contract terms.
• Monitor outstanding invoices and ensure accurate records are maintained.
• Follow up on past-due accounts via phone and email.
• Work with customers to resolve billing issues.
• Maintain accurate records of collection efforts and provide reports on aging receivables.
• Oversee building and equipment maintenance.
• Responsible for computer network support.
• Support receptionists and administrative management of the office.
• Other duties as assigned.

Skills

Communication

Computer skills

Education

High school diploma or GED

HR-related Bachelor's degree preferred

Job description

ECS Group of Companies in Baton Rouge, LA seeks an Office Administrator to keep the office running smoothly, handle HR, payroll, invoicing, and administration with accuracy and discretion.

You will coordinate accounting tasks, benefits, vendor management, and immigration-related forms while supporting reception and office management, contributing to efficiency and organizational growth.