Office Administrator

ECS Group of Companies; Roseville (CA); On-site; USD 37,195 - 45,460; Full time

Job summary

A civil engineering firm is seeking an Office Administrator in Roseville, CA. The role involves performing various HR and payroll functions, accounting duties, and ensuring smooth office operations. Ideal candidates should have at least a high school diploma, an HR degree preferred, coupled with relevant experience. The expected pay range is $27-$33 per hour. This is a full-time position offering opportunities for growth in a supportive work environment.

Qualifications

• Minimum 2 years of experience in HR and payroll with an HR degree.
• 4 years of HR and payroll experience without an HR degree.

Responsibilities

• Perform accounting, human resources and other administrative duties.
• Process payroll, accounts payable, accounts receivable, and invoicing.
• Track and document petty cash and corporate credit card accounts.
• Process new hire paperwork and track immigration status.
• Generate and send invoices to customers.

Skills

Human resources management

Accounting principles

Payroll processing

Communication skills

Education

High school diploma or GED

Bachelor's degree (HR related)

Job description

Join to apply for the Office Administrator role at ECS Group of Companies

The expected pay range for this role and location is $27-$33/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

Resposibilities

• Perform accounting, human resources and other administrative duties with supervision.
• Process payroll, accounts payable, accounts receivable and invoicing.
• Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances.
• Process new hire, job changes, pay rate changes, and terminations
• Complete various human resource related forms, such as employment verification paperwork.
• Track immigration status and updating I-9s as required.
• Process benefits (including new enrollments, open enrollment and update as required).
• Assist with warning reports.
• Process leave of absence and short-term disability claims.
• Assist with other HR issues as needed.
• Maintain and update certificates of insurance.
• Enter vendor invoices into the accounting system accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Generate and send invoices to customers in accordance with contract terms.
• Monitor outstanding invoices and ensure accurate records are maintained.
• Follow up on past-due accounts via phone and email.
• Work with customers to resolve billing issues.
• Maintain accurate records of collection efforts and provide reports on aging receivables.
• Oversee building and equipment maintenance.
• Responsible for computer network support.
• Support receptionists and administrative management of the office.
• Other duties as assigned.

Qualifications

• High school diploma or GED. Bachelor's degree (HR related) preferred.
• Minimum 2 years of experience of HR and payroll experience with an HR degree
• 4 years of HR and payroll experience without an HR degree.

ECS is an Equal Opportunity Employer. To learn more, click here.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Science and Consulting

Industries

Civil Engineering

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