Office Administrator – High Fidelity Wraparound Program

pathways; Santa Ana (CA); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Medical, dental and vision insurance

DailyPay

Training and development

401(k)

EAP

Pet insurance

Perks @ Clarvida

Job summary

Clarvida in Santa Ana, CA, is seeking an Office Administrator for the High Fidelity Wraparound Program. This on-site role supports daily operations, client contact, scheduling, billing, and program administration.

The position requires at least one year of admin experience, strong organizational skills, and effective communication. Wages range from $24.00 to $27.00 per hour, with full-time benefits and growth opportunities.

Qualifications

• High school diploma or GED required.
• Minimum of one year of administrative, clerical, customer service, or office support experience.
• Strong organizational and time management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and electronic record systems.

Responsibilities

• Answer and direct incoming phone calls and assist callers with general program inquiries.
• Welcome clients, families, and visitors and direct them to appropriate staff and services.
• Schedule meetings, appointments, and program-related activities.
• Prepare correspondence, reports, forms, and other administrative documents.
• Maintain electronic and paper filing systems in accordance with organizational standards.
• Process incoming and outgoing mail, faxes, and other communications.
• Maintain inventory of office supplies and coordinate ordering as needed.
• Assist with staff onboarding and administrative set-up activities.
• Support data entry, billing preparation, and documentation workflows.
• Assist with Medi-Cal, client billing, and other program-related administrative functions.
• Prepare meeting agendas, take meeting notes, and distribute minutes as required.
• Assist with audits, reporting requirements, and special projects.
• Coordinate office equipment maintenance and facility-related requests.
• Maintain compliance with HIPAA, confidentiality requirements, and professional standards.
• Support program leadership with administrative projects and operational initiatives.
• Perform additional duties as assigned to support program operations.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Detail oriented

Microsoft Office

Education

High school diploma or GED

Associate's degree (preferred)

Tools

Microsoft Word

Excel

Outlook

Electronic record systems

Job description

Clarvida in Santa Ana, CA, is seeking an Office Administrator for the High Fidelity Wraparound Program. This on-site role supports daily operations, client contact, scheduling, billing, and program administration.

The position requires at least one year of admin experience, strong organizational skills, and effective communication. Wages range from $24.00 to $27.00 per hour, with full-time benefits and growth opportunities.