Office Administrator (Full Time Onsite: Maple Grove, MN)

Beacon Hill; Maple Grove (MN); On-site; USD 36,000 - 39,000; Full time

Job summary

Beacon Hill is seeking an Office Administrator for an on-site role in Maple Grove, MN. You will be the face of the office, delivering welcoming customer service while providing administrative support across multiple departments.

Responsibilities include front desk management, coordinating visits, handling calls and mail, maintaining supplies, and supporting recruiting logistics. The ideal candidate has 2+ years of related experience and strong MS Office skills.

Qualifications

• 2+ years of experience in office administration or related role.
• Strong proficiency with Microsoft Office.
• Excellent customer service and communication skills.

Responsibilities

• Serve as the primary contact for visitors and employees, delivering a welcoming experience.

Skills

Customer service

Organizational skills

Communication skills

Interpersonal skills

Multitasking

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Office Administrator (Full Time Onsite: Maple Grove, MN) (1469482) Maple Grove, Minnesota

Salary: USD26 - USD28 per hour

Office Administrator

Location: Maple Grove, MN
Schedule: Full-Time | 100% Onsite
Compensation: $26-$28 per hour, depending on experience

About the Opportunity

Beacon Hill's client is seeking a professional, organized, and customer-focused Office Administrator to serve as the face of the organization and create a welcoming experience for employees, customers, vendors, candidates, and visitors. This individual will play a key role in maintaining a polished and efficient office environment while providing administrative support across multiple departments.

This is an excellent opportunity for someone who enjoys variety in their day, thrives in a fast-paced setting, and takes pride in delivering exceptional customer service while keeping operations running smoothly.

Key Responsibilities

• Serve as the primary point of contact for visitors, customers, vendors, candidates, and employees, delivering professional and welcoming experience for everyone entering the office.
• Manage front desk operations, including visitor check-in procedures, host communications, incoming calls, mail services, package distribution, and courier coordination.
• Maintain a clean, organized, and fully stocked workplace by overseeing office supplies, kitchens, break rooms, meeting spaces, coffee stations, and common areas.
• Coordinate conference room setup, catering, refreshments, technology needs, and food orders for meetings, employee events, and team gatherings.
• Partners with external vendors and service providers to support building maintenance, cleaning services, office equipment repairs, wellness programs, and workplace amenities.
• Provide administrative support across multiple departments, including scheduling interviews, assisting with onboarding activities, preparing business documents, maintaining records, performing data entry, and supporting recruiting logistics.
• Arrange travel accommodations, itineraries, expense reporting, and meeting logistics while assisting with presentations, reports, and other business materials.
• Prepare workstations, equipment, badges, and onboarding materials for new hires while maintaining inventories of employee supplies, branded merchandise, recognition items, and welcome kits.
• Support employee engagement initiatives, company events, and culture-building activities throughout the organization.
• Monitor inventory levels, proactively replenish office and employee supplies, maintain positive vendor relationships, and provide backup administrative support during peak business periods or employee absences.

Qualifications Required

• High School Diploma or equivalent.
• 2+ years of experience in office administration, reception, executive support, customer service, or a related administrative role.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional customer service skills with the ability to manage multiple priorities simultaneously.
• Strong organizational, communication, and interpersonal skills.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.