Office Administrator

Goodwill-Easter Seals Minnesota; Saint Paul (MN); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Flexible hours

Generous PTO

Medical, dental & vision

Employer-paid life insurance

401(k) with employer match

Employee discount

Career development opportunities

Job summary

Goodwill-Easter Seals Minnesota is seeking an Office Administrator to support Services and Program staff and leadership, handling front desk reception, data entry, and general office tasks. This on-site role delivers excellent customer service as the organization’s first and last impression.

The position involves coordinating front desk operations, assisting with administrative duties, and supporting data tracking.

Qualifications

• Strong verbal and written communication skills.
• Proficient in Microsoft Office and able to learn new platforms.
• Digital literacy and comfort with data entry and web-based tools.
• Able to meet deadlines and prioritize tasks.
• Ability to work well in a diverse team and provide excellent customer service.

Responsibilities

• Reception and greeting of guests and participants at the front desk.
• Administrative and office support for Services and Programs teams.
• Data entry and tracking for reporting needs.

Skills

Verbal and written communication

Digital & computer literacy

MS Office proficiency

Adaptability

Deadline oriented

Team player

Customer service & de-escalation

Education

High school diploma or equivalent

Tools

Outlook Calendar

Teams

OneDrive

Word

Excel

Job description

Career & Services Campus
1270 Energy Ln
Saint Paul, MN 55108, USA

The Office Administrator is responsible for supporting Services and Program staff and leadership through a variety of functions that help ensure the effective day-to-day operations of the Career Training & Education Programs. This position is responsible for the reception and greeting of guests and participants, general office/administrative and facility support including data entry. The Office Administrator provides exceptional customer service as the organization’s first and last impression for participants, visitors, and the community.

Day in the life: In a typical day, an Office Administratorcan expect to...

• Customer Service & Reception: Coordinates the day-to-day operations of the front desk and lobby area.
• Administrative & Office Support: Responsible for a variety of office/administration duties that support operations for the assigned Services and Programs teams, staff and management.
• Data Entry: Enters data in a timely and accurate manner based on tracking and reporting needs.
• Pay range: $18.87 - $25.97/hr
• This is an on-site/office-based role whose essential functions require the individual to work at a physical location which may include a GESMN or partner facility.
• Goodwill-Easter Seals Minnesota (GESMN) prioritizes work-life balance. We offer competitive pay, flexible hours, generous paid time off (PTO) program, competitive medical, dental and vision plans, employer-paid life insurance, 401(k) plan with employer match, and an employee discount!
• Opportunities for career development and advancement

About You:

Required Knowledge & Skills:

• Strong verbal and written communication skills.
• Strong digital and computer literacy skills.
• Proficient in Microsoft products and platforms such as Outlook Calendar, Teams, OneDrive, Word, and Excel; and the ability to learn and use a variety of web-based platforms.
• Adaptive and open to change with flexibility within job.
• Ability to meet deadlines, prioritize demands, and solve problems creatively.
• Able to balance front desk reception and office administrative duties.
• Ability to work with individuals from diverse cultural, social, and economic backgrounds.
• Ability to work in a team environment.
• Strong customer service, problem-solving, and de-escalation skills.
• Knowledge of data privacy requirements and ability to maintain confidentiality of sensitive information.
• Must have the ability to work Mondays – Fridays from 7:30 a.m. – 4:00 p.m.

Prior Experience & Education:

• 1-3 years of relevant experience required
• High school diploma or equivalent

About Us:

Goodwill-Easter Seals Minnesota is a 501(c)3 nonprofit that has been creating career possibilities together with partners since 1919. Many people know Goodwill stores, but don’t know store proceeds support nearly 20 programs for job seekers to access resources and find careers that lead to advancement. Read more about us here .

Star Tribune Top Workplace 6 years running.

Goodwill-Easter Seals Minnesota (GESMN) is an Equal Opportunity Employer. GESMN will not discriminate against any employee or applicant based upon a person’s race, color, creed, religion, national origin, sex, marital status, disability, status with regard to public assistance, age, sexual or affectional orientation, gender identity, familial status, ancestry, local human rights commission activity, citizenship, genetic information, protected veteran or military status, or any other categories protected by law.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.