Office Administrator — Front Desk, Facilities & Events

Octave Federal; Chantilly (VA); On-site; USD 65,000 - 73,000; Full time

Benefits offered by this job

Health care plans

Dental and vision plans

401k with company match

Life and disability insurance

Tuition reimbursement

Flexible working arrangements

13 paid holidays

Veterans' Employee Resources Group

Job summary

Octave Federal in Chantilly, VA is seeking an Office Administrator to keep our HQ running—welcoming visitors, badge checks, coordinating meetings, managing supplies, and supporting daily admin tasks.

The role involves occasional travel to Lanham, MD a few times per quarter and on-site work 4 days per week. You’ll help with FOCI trackers and cross-office support while contributing across the business.

Qualifications

• Experience supporting security-focused or FOCI-mitigated operations.
• Experience booking travel with Concur travel system.
• Experience in event planning or employee engagement activities.
• Working knowledge of office management tools, expense systems, and travel platforms.

Responsibilities

• Serve as the face of the headquarters, greeting visitors and ensuring all guests are properly badged according to Security protocols.
• Manage meeting and conference room logistics, including booking, calendar coordination, setup, and teardown.
• Work closely with property management to ensure facilities and building services are running efficiently.
• Maintain office supply inventory, common areas, and workspace readiness.
• Process incoming and outgoing mail and packages for various teams.
• Prepare documents, presentations, file organization, communications, and basic reporting.
• Assist employees with day-to-day questions, office needs, and operational tasks.
• Support travel booking, expense reporting, and other administrative processes.
• Create, maintain, and manage communication trackers to support FOCI mitigation efforts.
• Assist with local marketing events, employee engagement activities, and onsite company gatherings.
• Coordinate logistics and onsite support for team meetings, outings, client visits, and leadership sessions.
• Provide periodic in-person support to our Lanham, MD office to ensure consistent operational standards and facility readiness.

Skills

MS 365

Concur travel

Travel coordination

Event planning

Facility operations

Tools

Concur Travel

Expense reporting systems

Job description

Octave Federal in Chantilly, VA is seeking an Office Administrator to keep our HQ running—welcoming visitors, badge checks, coordinating meetings, managing supplies, and supporting daily admin tasks.

The role involves occasional travel to Lanham, MD a few times per quarter and on-site work 4 days per week. You’ll help with FOCI trackers and cross-office support while contributing across the business.