Office & Facilities Coordinator (Security‑Focused)

Hexagon US Federal; Chantilly (VA); On-site; USD 65,000 - 73,000; Full time

Benefits offered by this job

Health care plans

Dental and vision plans

401k with match

Life and disability insurance

Tuition reimbursement

Flexible working arrangements

13 paid holidays

Job summary

Octave Federal, the US Federal arm of Hexagon, is seeking an Office Administrator to maintain the HQ in Chantilly, VA. You will welcome visitors, badge guests, manage meeting spaces, and coordinate supplies while supporting daily administrative tasks.

This role supports travel bookings, expense reporting, and FOCI-related communications, with occasional travel to Lanham, MD. You will partner with facilities and events teams, coordinate meetings, and help ensure security-compliant operations.

Qualifications

• Previous administrative support experience; experience with a government contractor strongly preferred.
• Proficient with Microsoft 365 tools.
• Ability to work onsite from Chantilly HQ at least 4 days per week.
• Occasional travel to Lanham, MD (few times per quarter).
• Strong communication and interpersonal skills; comfortable interacting with employees and leadership.
• Experience coordinating meetings and managing calendars.

Responsibilities

• Office & Facility Operations: greet visitors, badge in, calendar coordination, and facilities management.
• Administrative Support: prepare documents, travel booking, expense reporting, and reporting basics.
• Event & Engagement Coordination: assist with local marketing events and employee engagement activities.
• Cross-Office Support: provide periodic support to Lanham, MD office.

Skills

Microsoft 365 tools

Communication skills

Government contracting experience

Tools

Concur travel system

Job description

Octave Federal, the US Federal arm of Hexagon, is seeking an Office Administrator to maintain the HQ in Chantilly, VA. You will welcome visitors, badge guests, manage meeting spaces, and coordinate supplies while supporting daily administrative tasks.

This role supports travel bookings, expense reporting, and FOCI-related communications, with occasional travel to Lanham, MD. You will partner with facilities and events teams, coordinate meetings, and help ensure security-compliant operations.