Office Administrator/Facility Management And Services

Cynet Systems Inc; Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in staffing and recruiting seeks an Office Administrator to manage mail, coordinate office supplies, and ensure smooth facility operations. The ideal candidate will have strong communication and organizational skills, a Bachelor's degree, and experience in facilities management. Join a team dedicated to fulfilling technological dreams and goals.

Qualifications

• 3+ years of mailroom or facilities management experience.
• Basic computer skills, including email and typing.

Responsibilities

• Manage campus mail and package sorting by department.
• Monitor and replenish printer paper stock; submit orders as needed.
• Coordinate large conference room schedules.

Skills

Communication

Organizational

Analytical

Customer focus

Confidentiality

Education

Bachelor’s Degree

High school diploma or GED

Job description

Office Administrator/Facility Management And Services

• Receive mail, open and determine recipient if not defined.
• Post office runs if needed Campus Print.
• Check printers for paper stock o Submit order to Facility Manager for placement.
• First point of contact to address Tier 1 Printer Issues.
• Submit service calls for Tier 2 and coordinate with vendor Campus Services.
• Check supplies for office supplies, paper, toner, etc o Submit order to Facility Manager for placement.
• Help coordinate large conference room schedules.
• Work with Fitness Center personnel Campus Food.
• Check coffee stations for coffee supplies o Submit order to Facility Manager for placement.
• Monitor micromarkets for stock o Report issues to Facility Manager.
• First point of contact to address Tier 1 Dining Issues o Report issues to Facility Manager.

Job Description:

Responsibilities:

• Manage campus mail and package sorting by department.
• Track mail using vendor management software.
• Coordinate post office runs and campus print needs.
• Monitor and replenish printer paper stock; submit orders as needed.
• Address Tier 1 printer issues; escalate Tier 2 issues to vendors.
• Manage office supplies, including paper and toner; submit orders accordingly.
• Coordinate large conference room schedules.
• Collaborate with Fitness Center personnel and campus food services.
• Check and restock coffee stations; report issues.
• Monitor micromarkets stock levels; report issues.
• Handle Tier 1 dining issues; report to Facility Manager.

Qualifications:

• Bachelor’s Degree (Any Discipline).
• Basic communication, organizational, and analytical skills.
• Customer focus with diligence and urgency.
• Basic computer skills, including email and typing.
• High school diploma or GED minimum; technical/trade school a plus.
• Valid driver’s license; ability to maintain confidentiality.

Preferred Qualifications:

• 3+ years of mailroom or facilities management experience.
• Experience in property management, real estate, or professional services.
• Ability to make independent decisions with limited supervision.
• Dependable, detail-oriented, cooperative.

About the company

We are a team of technical visionaries who joined forces to form a company that would gather the best and brightest talent in the world. The company uses this talent to help other organizations fulfill their technological dreams and goals and make them a reality. Welcome to Cynet Systems Inc. – a premier staffing and recruiting company – a nationally and locally certified diversity firm.