Estate and Office Manager

~Pourri; Dallas (TX); On-site; USD 52,000 - 58,000; Full time

Job summary

A leading company is seeking an experienced Estate and Office Manager in Dallas, TX. This role involves overseeing daily operations of a high-profile estate, managing household staff, and ensuring exceptional standards. The ideal candidate will have extensive experience in estate management, strong organizational skills, and a professional demeanor. This is a unique opportunity to maintain a refined home environment while managing office administration tasks.

Qualifications

• Minimum 7 years of experience in estate management and office administration.
• Proven ability to manage teams, vendors, and household logistics.
• Tech-savvy and comfortable with office software.

Responsibilities

• Oversee daily operations of the estate, including maintenance and vendor coordination.
• Manage household budgets and financial tracking.
• Serve as primary liaison between the estate and external contacts.

Skills

Organizational Skills

Communication

Discretion

Financial Acumen

Team Management

Tools

Office Software

Job description

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Dallas, TX – Candidates must reside in the DFW area

About the Role

We are seeking a highly skilled and experienced Estate and Office Manager to oversee the daily operations of a private, high-profile estate. This individual will be responsible for maintaining the household to the highest standards while also managing the estate’s administrative office. The ideal candidate is professional, organized, and discreet, with a strong background in estate operations and office administration. This is a unique opportunity for a highly organized and experienced professional to play a key role in managing both the estate and its administrative office. The right candidate will be entrusted with preserving the integrity, order, and tranquility of a beautifully run private home.

Key Responsibilities

• Oversee the day-to-day operations of the estate, including property maintenance, housekeeping, and vendor coordination.
• Maintain a detailed maintenance calendar (daily, weekly, monthly, annually) to ensure the estate remains in pristine condition.
• Manage household budgets, purchasing, and financial tracking with accuracy and confidentiality.
• Coordinate with service providers (e.g., maintenance, floral services, housekeeping) to uphold the estate’s exceptional standards.
• Administer insurance policies and documentation related to the property, assets, and staff.
• Manage the estate’s administrative office, handling all scheduling, filing, and office organization.
• Maintain confidential household records, including contracts, vendor agreements, budgets, and inventories.
• Serve as the primary liaison between the estate and external contacts, ensuring timely and professional communication.
• Monitor and manage office supplies and systems, ensuring smooth daily operations.
• Coordinate logistics and communications for the residents' household needs through the estate office.
• Supervise and schedule household staff and contractors, ensuring tasks are completed to the highest standard.
• Enforce confidentiality and privacy protocols, including NDA management for staff and vendors.
• Foster a respectful, well-organized team culture among all individuals working on or around the estate.
• Create and maintain a warm, refined home environment, including arranging weekly fresh flowers and seasonal details.
• Ensure the home is fully stocked, orderly, and aligned with the residents’ preferences and expectations.
• Reflect the same attention to care, presentation, and excellence that the residents bring to every aspect of their home.
• Support the upkeep and daily presentation of the home to ensure a well-maintained and orderly environment
• Other estate managing tasks as needed

Qualifications:

• Minimum 7 years of experience in estate management and office administration, preferably in a private or luxury setting.
• Proven ability to manage teams, vendors, and household logistics with calm efficiency.
• Exceptional organizational skills and a keen attention to detail.
• Strong financial acumen and familiarity with budgeting, expense tracking, and purchasing.
• Excellent communication and interpersonal skills; professional and courteous at all times.
• Discretion and professionalism in handling confidential matters and documents.
• Familiarity with managing legal documents, NDAs, and insurance policies.
• A warm, grounded presence with a strong work ethic and service-oriented mindset.
• Tech-savvy and comfortable with office software and digital filing systems.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Other

• Industries

  Facilities Services

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