Office Administrator: Drive Efficiency & Growth

White Cap Supply Holdings, LLC.; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with company match

Tuition reimbursement

Paid time off

Maternity leave

Parental leave

Sick time

Vacation time

Great Place to Work certification

Inclusive culture

Job summary

White Cap Supply Holdings, LLC. is hiring immediately for an Office Administrator/Administrative Assistant to support daily office operations on-site in Austin, Texas.

The role involves timekeeping, invoicing, accounts, and reporting to keep business processes flowing smoothly. The ideal candidate has 2–5 years of administrative experience, strong computer and communication skills, and an ability to work with multiple teams in a fast-paced environment.

Qualifications

• Strong computer skills and ability to handle multiple tasks.
• Strong communication and influencing skills.

Responsibilities

• Tracks and updates time in our timekeeping software for associates' hours, vacation, sick time, and personal days.
• Runs daily, weekly, and monthly reports for freight audits, stock receipts, and other reports relevant to the position.
• Sets up new job accounts for customers and maintains accounts receivable files on customers.
• Creates manifests to customer purchases.
• Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.
• Provides operation support as assigned by the manager.
• Answers multi-line phone and routes calls to appropriate personnel.

Skills

Computer skills

Communication skills

Influencing skills

Job description

White Cap Supply Holdings, LLC. is hiring immediately for an Office Administrator/Administrative Assistant to support daily office operations on-site in Austin, Texas.

The role involves timekeeping, invoicing, accounts, and reporting to keep business processes flowing smoothly. The ideal candidate has 2–5 years of administrative experience, strong computer and communication skills, and an ability to work with multiple teams in a fast-paced environment.