Office Administrator - Construction - Boston

Michael Page US; Boston (MA); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Employer paid healthcare

401K plan

Paid time off

Company holidays

Working hours Mon-Fri 8:30am-5:30pm

Job summary

Michael Page US is recruiting on behalf of a well established Boston construction firm for an Office Administrator to support project documentation, organize files, and coordinate meetings.

The successful candidate will bring strong organizational skills, proficiency with Microsoft Office, excellent written and verbal communication, and experience providing administrative support in a professional setting.

Qualifications

• Strong organizational and multitasking skills.
• Proficiency with office software such as Microsoft Office Suite.
• Excellent verbal and written communication abilities.
• Experience with administrative support in a professional setting.
• Familiarity with construction or property industry practices is a plus.
• A proactive approach to problem-solving and attention to detail.

Responsibilities

• Coordinate and manage project documentation for the construction department.
• Maintain accurate records and organize project files.
• Assist with scheduling and coordinating meetings and appointments.
• Prepare and distribute reports, presentations, and other communication materials.
• Act as a point of contact for internal teams and external vendors.
• Ensure timely follow-ups on tasks and deadlines.
• Support the team with administrative tasks as needed.
• Contribute to process improvements and efficiency initiatives.

Skills

Organizational skills

Multitasking

Communication

Tools

Microsoft Office

Job description

• Join one of Boston's leading construction firms!
• Support office operations, 100% employer paid benefits, 401K & more!

About Our Client

My client is a well respected Boston based construction firm!

• 70+ years in business
• Based in Boston, MA
• Family owned and operated
• Specialize in multifamily and affordable housing construction throughout Boston

Job Description

The Office Administrator will:

• Coordinate and manage project documentation for the construction department.
• Maintain accurate records and organize project files.
• Assist with scheduling and coordinating meetings and appointments.
• Prepare and distribute reports, presentations, and other communication materials.
• Act as a point of contact for internal teams and external vendors.
• Ensure timely follow-ups on tasks and deadlines.
• Support the team with administrative tasks as needed.
• Contribute to process improvements and efficiency initiatives.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

A successful Office Administrator should have:

• Strong organizational and multitasking skills.
• Proficiency with office software such as Microsoft Office Suite.
• Excellent verbal and written communication abilities.
• Experience with administrative support in a professional setting.
• Familiarity with construction or property industry practices is a plus.
• A proactive approach to problem-solving and attention to detail.

What's on Offer

The Office Administrator will receive:

• Base salary up to $60,000
• Comprehensive benefits including 100% employer paid healthcare
• PTO, sick time & company paid holidays
• 401K plan
• Working hours: M-F, 8:30am-5:30pm