Office Administrator- Construction

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 34,440 - 38,572; Full time

Job summary

Ultimate Staffing Services in California is seeking a construction office administrator to manage standard office tasks within a construction setting. You will handle filings, mail, inventory, and ordering of materials for active projects.

The role requires working knowledge of Textura, Procore and LCP Tracker, plus experience with change orders and monthly billings to General Contractors. Travel may be required for project sites.

Qualifications

• Must have construction office experience.
• Must be familiar with Change Orders and monthly billings sent to General Contractors.
• Working knowledge of Textura, Procore and LCP Tracker.

Responsibilities

• Filing
• Checking Mail
• Ordering supplies for the office
• Staying on top of inventory in the warehouse
• Ordering materials when depleted
• Ordering doors/windows for projects
• Making calls for payments on projects when exceeding 60 days
• Paying Bills
• Requesting Certificate of Insurance from our broker
• Reconciliation of bank statement monthly
• Submitting monthly Sales Tax Use to the state
• Making travel arrangements when we are working out of the area: flight, rental car and hotel
• Shipping material ahead of the installers arrival
• Coordinating shipments for various items going to customers and to local jobsites
• Putting together electronic submittals
• Filing preliminary notices for projects
• Must have experience in a construction office.
• Will need to be okay running the office.

Tools

Textura

Procore

LCP Tracker

Job description

Salary: USD25 - USD28 per hour

Must have construction experience, be familiar with Change Orders and monthly billings sent to General Contractors.

Must have a working knowledge of Textura, Procore and LCP Tracker. - experience with Prevailing Wage a MUST

Other tasks

Filing

Checking Mail

Ordering supplies for the office

Staying on top of inventory in the warehouse

Ordering materials when depleted

Ordering doors/windows for projects

Making calls for payments on projects when exceeding 60 days

Paying Bills

Requesting Certificate of Insurance from our broker

Reconciliation of bank statement monthly

Submitting monthly Sales Tax Use to the state

Making travel arrangements when we are working out of the area: flight, rental car and hotel

Shipping material ahead of the installers arrival

Coordinating shipments for various items going to customers and to local jobsites

Putting together electronic submittals

Filing preliminary notices for projects

Must have experience in a construction office.

Will need to be okay running the office.