Office Administrator/Coder Router (72629)

Valcourt; Morgan Hill (CA); On-site; USD 60,000 - 95,000; Full time

Job summary

Valcourt is seeking a detail-oriented accounting professional to support Accounts Payable, Payroll, and NetSuite/CE data validation at the Morgan Hill location. You will code invoices, reconcile statements, and assist with vendor setup and payments.

You will also manage payroll accruals and reports, review time records for 350+ employees, and collaborate with Valcourt Shared Services to ensure accurate financial data and timely processing. Bilingual English/Spanish required.

Qualifications

• Minimum of 4 years accounting experience.
• Must be bilingual in English and Spanish.
• Ability to manage an efficient workflow and provide accurate results without oversight.
• Proficiency in MS Office, Teams, and ability to learn new software quickly.
• Proficiency in Paycom and NetSuite is a plus.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Strong organizational skills and highly developed attention to detail.
• Excellent problem‑solving skills.
• Ability to work independently and as part of a team.
• Strong analytical skills.

Responsibilities

• Receive invoices and code to the correct project and activity code in NetSuite; research PO numbers in ComputerEase and add the corresponding PO number, job, phase, and category into Stampli.
• Receive invoices for indirect & SG&A costs and code to the correct general ledger accounts in NetSuite.
• Route invoices for approval to appropriate parties.
• Import accounts payable invoices and Ramp reimbursements from NetSuite into ComputerEase.
• Reconcile vendor statements against accounts.
• Scan and email mailed vendor invoices to Stampli for processing.
• Process missing labor hour reports from employees.
• Distribute payroll checks and stubs by mail.
• Enter budget changes from CE into NetSuite Work Breakdown Structure.
• Enter change order totals per job per month from CE into NetSuite.
• Ensure data between NetSuite and CE is substantially similar.

Skills

Bilingual EN/ES

Attention to detail

Time management

Analytical skills

Tools

Paycom

NetSuite

MS Office

Teams

Job description

Job Details

Job Location: GB GROUP MH - Morgan Hill, CA 95037

Salary Range: $1.00 - $1.00 Salary

Responsibilities

Coder/Router

• Receive invoices from Stampli and code to the correct project and activity code in NetSuite; research PO numbers in ComputerEase and add the corresponding PO number, job, phase, and category into Stampli.
• Receive invoices for indirect & SG&A costs and code to the correct general ledger accounts in NetSuite.
• Route invoices for approval to appropriate parties.

Accounts Payable (Backup)

• Import accounts payable invoices and Ramp reimbursements from NetSuite into ComputerEase.
• Reconcile vendor statements against accounts.
• Scan and email mailed vendor invoices to Stampli for processing.
• Process incoming and outgoing mechanics lien waivers.
• Provide support to Valcourt Shared Services for vendor payments.
• Collaborate with production teams to research and resolve invoice issues.
• Issue purchase orders to production staff and update POs with receipts and dollar values.
• Open new vendor credit accounts with Valcourt Shared Services.
• Work with municipalities and Valcourt Shared Services to maintain city business licenses.
• Accrue for vendor invoices not received, Stampli invoices not approved, and import Ramp credit card expenses into ComputerEase; transfer costs between jobs/accounts as requested.

Payroll (Backup)

• Enter month‑end payroll accruals.
• Review and correct time records for 350+ employees in WorkMax.
• Resolve payroll issues with employees.
• Process missing labor hour reports from employees.
• Provide Valcourt Shared Services with weekly payroll adjustments dataset.
• Provide payroll reports for processing in Paycom.
• Maintain accuracy of duplicate payroll records in ComputerEase.
• Distribute printed payroll checks and paycheck stubs by mail.
• Upload payroll totals by code into the workers’ comp carrier website for payment processing.
• Enter Personnel Action Forms in Paycom for personnel changes.

Accounts Receivable (Backup)

• Deposit payments into bank account.
• Resolve AR payment issues with clients.
• Report client payments received to the executive team.
• Distribute check copies to collections department and Valcourt Shared Services.
• Collaborate with collections department and Valcourt Shared Services as needed.

NetSuite/CE Data Validation (Backup)

• Enter budget changes from CE into NetSuite Work Breakdown Structure.
• Enter change order totals per job per month from CE into NetSuite.
• Ensure data between NetSuite and CE is substantially similar.

Qualifications

• Minimum of 4 years accounting experience.
• Must be bilingual in English and Spanish.
• Ability to manage an efficient workflow and provide accurate results without oversight.
• Proficiency in MS Office, Teams, and ability to learn new software quickly.
• Proficiency in Paycom and NetSuite is a plus.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Strong organizational skills and highly developed attention to detail.
• Excellent problem‑solving skills.
• Ability to work independently and as part of a team.
• Strong analytical skills.