Accounts Payable Associate

KIPP Team and Family (KIPP New Jersey & KIPP Miami); Newark (NJ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

HSA with company matching

401k with company matching

PTO with rollover

Job summary

KIPP Team and Family (KIPP New Jersey & KIPP Miami) is seeking an organized Accounts Payable Associate to join our Accounting team. This role processes vendor bills, codes invoices, and maintains accurate financial records for multiple projects in a fast-paced environment.

You will manage NetSuite transactions, support project-based accounting, reconcile accounts, and collaborate across teams to ensure timely payments and accurate project costing.

Qualifications

• Prior Accounts Payable experience
• High school diploma or equivalent
• Strong organizational and time-management skills
• Excellent attention to detail and commitment to accuracy
• Strong problem-solving and troubleshooting skills
• Proficiency with Microsoft Excel, Word, and Outlook
• Ability to work 3 days per week from Farmington Hills, MI office

Responsibilities

• Process, code, enter, and maintain vendor bills and invoices in NetSuite and other applicable systems
• Review invoices and supporting documentation for accuracy, proper coding, and appropriate approvals
• Assist with creating and maintaining project accounts in NetSuite, Microsoft Teams, and other applicable systems
• Support project-based accounting activities and maintain accurate financial information by project
• Investigate and resolve invoice, coding, and account discrepancies
• Assist with coding and posting company credit card transactions
• Process and record online Accounts Payable payments
• Create and maintain customer and vendor records
• Verify W-9 forms and Certificates of Liability Insurance
• Assist with prepaid and revenue schedules using Excel
• Prepare bank deposits and maintain appropriate documentation
• Contacting customers and vendors as needed
• Maintain organized and accurate accounting records and files
• Provide general accounting and administrative support to the Accounting team as needed

Skills

Accounts Payable

NetSuite

Excel

Education

High school diploma

Tools

NetSuite

Job description

Job Description

We are seeking an organized, detail-oriented Accounts Payable Associate to join our Accounting team. This position will be responsible for a variety of Accounts Payable and accounting activities, including invoice processing, account coding, vendor management, reconciliations, project accounting support, and maintaining accurate financial records.

The ideal candidate has Prior Accounts Payable experience , strong attention to detail, and the ability to work effectively in a project-based accounting environment. Experience with NetSuite and project-based or construction accounting would make you an especially strong candidate.

This is a hands-on accounting position that requires someone who is comfortable working independently, solving problems, asking questions when appropriate, and managing multiple priorities while maintaining a high level of accuracy.

What You'll Do

• Process, code, enter, and maintain vendor bills and invoices in NetSuite and other applicable systems
• Review invoices and supporting documentation for accuracy, proper coding, and appropriate approvals
• Assist with creating and maintaining project accounts in NetSuite, Microsoft Teams, and other applicable systems
• Support project-based accounting activities and maintain accurate financial information by project
• Investigate and resolve invoice, coding, and account discrepancies
• Assist with coding and posting company credit card transactions
• Process and record online Accounts Payable payments
• Create and maintain customer and vendor records
• Verify W-9 forms and Certificates of Liability Insurance
• Assist with prepaid and revenue schedules using Excel
• Prepare bank deposits and maintain appropriate documentation
• Contacting customers and vendors as needed
• Maintain organized and accurate accounting records and files
• Provide general accounting and administrative support to the Accounting team as needed

Qualifications

Qualifications

What We're Looking For

Required:

• Prior Accounts Payable experience
• High school diploma or equivalent
• Strong organizational and time-management skills
• Excellent attention to detail and commitment to accuracy
• Strong problem-solving and troubleshooting skills
• Ability to work independently while also contributing effectively as part of a team
• Ability to handle confidential and sensitive financial information with discretion and integrity
• Proficiency with Microsoft Excel, Word, and Outlook
• at least 3 days per week from our Farmington Hills, MI office

Strongly Preferred

• Previous NetSuite experience
• Experience with project-based accounting, activity-based accounting, or construction accounting
• Experience working with project/job costing or accounting by project
• Advanced Excel skills, including Pivot Tables, formulas, and functions
• Previous experience with an ERP or accounting system
• Accounts Receivable or general bookkeeping experience

Nice to Have

• Notary Public
• Accounting-related coursework, certification, or other professional training

A college degree is not required for this position. We value relevant accounting experience, technical skills, attention to detail, and a strong work ethic.

The Ideal Candidate

Our ideal candidate is someone who enjoys getting the details right but also understands the bigger picture. You are organized, dependable, comfortable working with numbers and accounting systems, and willing to investigate an issue rather than simply pass it along.

A rock-star candidate will bring:

• Solid hands-on Accounts Payable experience
• Previous NetSuite experience
• Experience with project-based, job-cost, or construction accounting
• Strong Excel skills
• A track record of accuracy and follow-through
• The judgment and initiative to identify problems and help find solutions

Additional Information

Job Type: Full-time
Job Location: Farmington Hills, MI, USA; only local US-based candidates with US work authorization considered, no outside recruiters
Education Level : High school diploma (or equivalent)
Travel: Occasional local travel may be required, as needed to support the business/department

Compensation Package

• Competitive, commensurate with experience
• Health benefits
• HSA w/ company matching
• 401k w/ company matching
• PTO w/ rollover

All of your information will be kept confidential according to EEO guidelines.