Office Administrator — Cash & Documents Coordinator

Coca-Cola Beverages Northeast; Colchester (VT); On-site; USD 28,000 - 37,000; Full time

Job summary

Coca-Cola Beverages Northeast is seeking an Office Administrator to perform settlement and cashiering duties in a Sales & Distribution Center, following standard procedures. You will verify end-of-day driver paperwork, ensure delivery proofs, prepare imaging-ready documents, and maintain logs while supporting a range of administrative tasks.

The role requires high school completion, 2–5 years in an office setting, and experience with cash handling and BASIS routing systems.

Qualifications

• High school diploma, GED or equivalent required.
• Associate’s degree or equivalent preferred.
• 2-5 years of experience in an office environment required.
• Experience in cash room environment preferred.
• Experience using BASIS route accounting system preferred.
• Strong analytical, organizational and problem solving skills.
• Strong attention to detail and accuracy skills.
• Basic proficiency in Microsoft Office applications including Outlook, Excel and Word.
• Valid driver’s license, driving record within policy guidelines, and insurance that meets company requirements.
• Ability to occasionally travel, as business needs require.

Responsibilities

• Review and verify end of day driver paperwork.
• Ensure proof of deliveries are included in driver paperwork.
• Prepare driver paperwork for imaging.
• Maintain missing documents log.
• Research and resolve driver overages and shortages.
• Run daily route status report to verify that all delivery routes have been settled.
• Review settlement exception report and resolve issues.
• Report settlement issues to accounting department.
• Troubleshoot handheld issues impacting settlement.
• Maintain cash reconciliation and driver deposit log.
• Perform cashiering duties including Fed-Ready status of deposit.
• Prepare deposit for pick-up by armored car service.
• Ensure security of route cash.
• Receive and verify full service bag count.
• Count full service cash and finalize handheld.
• Validate proper use of cash drop log.
• Research mail checks, print back-up and code in Payment Manager.
• Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned

Skills

Analytical skills

Organizational skills

Problem solving

Attention to detail

MS Office

Communication skills

Travel flexibility

Education

High school diploma, GED or equivalent

Associate’s degree or equivalent

Tools

BASIS route accounting system

Job description

Coca-Cola Beverages Northeast is seeking an Office Administrator to perform settlement and cashiering duties in a Sales & Distribution Center, following standard procedures. You will verify end-of-day driver paperwork, ensure delivery proofs, prepare imaging-ready documents, and maintain logs while supporting a range of administrative tasks.

The role requires high school completion, 2–5 years in an office setting, and experience with cash handling and BASIS routing systems.