Distribution Center Administrator — Clerical, HR & Finance Support

Coca-Cola Bottlers (CONA Services); Harrisburg (Dauphin County); On-site; USD 19,000 - 30,000; Full time

Job summary

ABARTA Coca-Cola Beverages, LLC is seeking a detail-oriented administrative professional to support a Distribution Center. You will perform routine clerical tasks, process orders, manage files, and assist in HR and IT functions to ensure smooth daily operations.

The role requires 2–5 years in an automated office environment, basic Excel/Word/PowerPoint skills, and strong organizational abilities. A background check is required, and equal opportunity employment is offered.

Qualifications

• High School/GED or Diploma required.
• 2-5 years' experience in automated office environment required.
• Minimum 1 year of finance related experience in an office environment required.
• Basic computer skills including Excel, Word and PowerPoint or related experience.
• Knowledge of multi-line phone systems.
• Strong organizational skills.

Responsibilities

• Enter call in orders / hotshots (immediate orders).
• Miscellaneous copying, laminating and distributing.
• RS02 file maintenance (driver data in route accounting system).
• Coupon tracking.
• Create and maintain Track/Rank/Publish boards as required.
• Sales Meeting Notes/Handouts as requested.
• Accounts Receivable/Credit Customer Accounts Receivable research.
• Customer mail check requests (validation).
• NSF Review and tracking - notification to sales.
• PIA, drafting credit memos and invoice corrections.
• Local Branch Deductions research.
• New Employee Orientation and On-Boarding.
• Responsible for collection, review and dissemination of original new hire paperwork.
• Prints and posts Open Requisition reports/Job Opportunity listings.
• Make sure all required postings are posted (for audit purposes).
• DOT - files, random drug testing, records of violation, MVR and physical recertification.
• Safety Matrix - Training, tracking, and reporting to responsible parties.
• Payroll Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals.
• Process payroll adjustments, uniform deductions, miscellaneous deductions.
• Maintain and update LCC codes/hour transfers in timekeeping system.
• Ensure that all approvals are obtained to process payroll.
• Monitor timekeeping system and payroll activities.
• Remote punch audit tracking to ensure compliance with audit frequency.
• Trimester Incentive verification as requested for route assignments and other required information.
• Security Security door maintenance and programming.
• Maintain surveillance back up tapes. Maintain visitor log and badges.
• Assign access cards.
• Phone system and voice mail maintenance.
• Maintain/request maintenance of office equipment.
• Coordinate employee/facility events including catering and meeting room set up.
• Ensure compliance to company audit guidelines.
• Manage flow of information throughout the day, faxes, coping, telephone, etc.
• Schedule conference rooms.
• Support inventory process as assigned.
• Provide administrative support to Distribution Center Manager/Supervisors or Sales Managers/Supervisors as assigned.
• Follow established company Safety, Health, Environment, and Quality procedures and policies.
• Actively participate in Hazard Mitigation.
• Complete assigned Health & Safety trainings.

Skills

Strong organizational skills

Knowledge of multi-line phone systems

Education

High School/GED or Diploma

Tools

Excel

Word

PowerPoint

Job description

ABARTA Coca-Cola Beverages, LLC is seeking a detail-oriented administrative professional to support a Distribution Center. You will perform routine clerical tasks, process orders, manage files, and assist in HR and IT functions to ensure smooth daily operations.

The role requires 2–5 years in an automated office environment, basic Excel/Word/PowerPoint skills, and strong organizational abilities. A background check is required, and equal opportunity employment is offered.