Office Administrator

Atlantic-Bottling-Company; Des Moines (IA); On-site; USD 32,000 - 45,000; Full time

Job summary

Atlantic Coca-Cola Bottling Company is seeking an Office Administrator in Des Moines to provide essential administrative support, reception, and back-up for the Office Manager. You will handle route settlement, manage inventory and documentation, and assist the sales team with orders and invoicing.

The role requires a high school diploma or GED with 1-2 years of office experience, strong customer service skills, and proficiency in Microsoft Office.

Qualifications

• Minimum of a high school diploma or GED with 1-2 years of admin/office support experience.
• Excellent customer service and professional communication with internal and external customers.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and strong confidentiality.
• Positive, proactive team player with good time management and organizational skills.

Responsibilities

• Follow route settlement SOPs; perform cashiering and reconciliation tasks.
• Provide inventory support via cycle counts, reconciliation, and audits.
• Back-up administrative/office support for day-to-day operations.
• Answer phones, greet visitors, and assist branch sales with orders and invoicing.
• Assist with office space, supplies, and document retention/destruction.
• Support warehouse activities and coordinate with delivery vehicles as needed.

Skills

Customer service

Time management

Organization

Communication

Professionalism

Team player

Confidentiality

Adaptability

Education

High school diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview/Function: The Office Administrator plays a key role in the success of the branch with a variety of responsibilities to include administrative support and reception. Activities also include route settlement, inventory control and auditing processes. The role is the primary back-up to the Office Manager/Supervisor, helping to ensure branch operations run smoothly.Major Responsibilities:Follow route settlement standard operating procedures (SOP’s), performing cashiering and reconciliation tasks. Troubleshoot handheld settlement reconciliation issues.Provide inventory support through cycle count, inventory reconciliation, check-in/out audits, and route settlement.Assist with administrative and office support for the facility’s day-to-day operations.Administrative responsibilities include routing incoming phone calls and greeting visitors.Assist branch sales team with order transactions, daily logs, and unscheduled customer orders (aka “hotshots”), including order entry and invoicing.Assist with internal office space (i.e. door keys, moves), ordering supplies, etc.Management of document retention and destruction electronically and hard files.Other duties as required.Experience & Qualifications:Minimum of high school diploma/GED with 1-2 years of previous administrative/office support experience.Excellent customer service communication skills to interact with customers (Internal and External). Maintain professional demeanor and appearance which upholds Atlantic Bottling’s brand image.Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).Positive, take-charge personality with excellent time management, strong organizational and communication skills.Ability to maintain professional decorum and a high level of confidentiality.Strong team-player with the ability to effectively work in a fast-paced, team-oriented environment.Flexible with the ability to adapt to varying situations.Note: No posting can contain a fully comprehensive listing of activities, duties or responsibilities that are required in this role. Atlantic Coca-Cola Bottling Company offers a dynamic, ever-changing environment requiring flexibility and a willing, team-based attitude. Some duties, responsibilities and activities may change at any time, with or without notice.To ensure the safety of our employees, our customers, and our products, Atlantic Coca-Cola Bottling Company offers a drug-free workplace. Employees are subject to pre-employment/post-offer drug and random drug testing.Additional:While performing the duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role. However there will be many situations in which the individual will be needed to work in the warehouse and around delivery vehicles and required to lift and/or move items up to 65 lbs. (Moving equipment and tools will be provided to reduce strains and injury.)Standing, walking, twisting, grasping, reaching, pushing, pulling, bending, kneeling, sitting, stooping, crouching, crawling, and climbing will be required. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.This requires the ability to lift files, open filing cabinets, and bend as needed. The ability to climb stairs is also needed.Occasional minimal travel may be needed to our multiple locations.To accomplish their tasks, the position will work in a warehouse environment in which the temperate is unregulated and dependent upon outdoor temperatures.Work hours: Monday – Friday 9am – 6pm but are subject to change as needed. Some occasional weekend or off-shift work may be needed.EOE