Office Administrator: Cash & Admin Specialist

Heartland Coca-Cola Bottling Company, LLC; Burlington (VT); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

401(k) with company match

Paid time off

Employee discounts

Tuition reimbursement

Job summary

The Office Administrator at Coca-Cola Beverages Northeast performs settlement and cashiering duties within a Sales & Distribution Center in accordance with standard company procedures. Responsibilities include reviewing driver paperwork, ensuring proof of deliveries, preparing deposits, and maintaining cash reconciliation.

Requirements include a high school diploma or GED, 2–5 years in an office environment, and familiarity with BASIS routing/accounting systems.

Qualifications

• High school diploma, GED or equivalent required.
• Associate’s degree or equivalent preferred.
• 2-5 years of experience in an office environment required.
• Experience in cash room environment preferred.
• Experience using BASIS route accounting system preferred.
• Strong analytical, organizational and problem solving skills.
• Strong attention to detail and accuracy skills.
• Basic proficiency in Microsoft Office applications including Outlook, Excel and Word.
• Valid driver’s license, driving record within policy guidelines, and insurance that meets company requirements.
• Ability to occasionally travel, as business needs require.

Responsibilities

• Review and verify end of day driver paperwork.
• Ensure proof of deliveries are included in driver paperwork.
• Prepare driver paperwork for imaging.
• Research and resolve driver overages and shortages.
• Run daily route status report to verify that all delivery routes have been settled.
• Review settlement exception report and resolve issues.
• Report settlement issues to accounting department.
• Troubleshoot handheld issues impacting settlement.
• Maintain cash reconciliation and driver deposit log.
• Perform cashiering duties including Fed-Ready status of deposit.
• Prepare deposit for pick-up by armored car service.
• Ensure security of route cash.
• Receive and verify full service bag count.
• Count full service cash and finalize handheld.
• Validate proper use of cash drop log.
• Research mail checks, print back-up and code in Payment Manager.
• Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned

Skills

Analytical skills

Organizational skills

Attention to detail

Problem solving

MS Office proficiency

Education

High school diploma, GED or equivalent

Associate’s degree or equivalent

Tools

BASIS route accounting system

Microsoft Office (Outlook, Excel, Word)

Job description

The Office Administrator at Coca-Cola Beverages Northeast performs settlement and cashiering duties within a Sales & Distribution Center in accordance with standard company procedures. Responsibilities include reviewing driver paperwork, ensuring proof of deliveries, preparing deposits, and maintaining cash reconciliation.

Requirements include a high school diploma or GED, 2–5 years in an office environment, and familiarity with BASIS routing/accounting systems.