Office Administrator - Part-Time

Heartland Coca-Cola Bottling Company, LLC; South Windsor (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Coke Northeast is seeking an Office Administrator to perform settlement and cashiering duties within a Sales & Distribution Center. You will review end of day driver paperwork, ensure proofs of delivery, and prepare documents for imaging while maintaining cash reconciliation and security of route cash.

The role requires a high school diploma, 2–5 years of office experience, and proficiency in Microsoft Office; SAP experience is a plus. Background verification will be conducted.

Qualifications

• High school diploma, GED or equivalent required.
• Associate degree or equivalent preferred.
• 2-5 years of experience in an office environment required.
• Experience in cash room environment preferred.
• Experience using BASIS route accounting system preferred.
• Proficient in Microsoft Office applications (Outlook, Excel, Word).
• Valid driver’s license with acceptable driving record.

Responsibilities

• Review and verify end of day driver paperwork.
• Ensure proof of deliveries are included in driver paperwork.
• Prepare driver paperwork for imaging.
• Research and resolve driver overages and shortages.
• Run daily route status report to verify settlements.
• Review settlement and resolve issues with accounting.

Skills

Microsoft Office

SAP

Education

Associate’s degree or equivalent

Tools

BASIS route accounting system

Job description

Select how often (in days) to receive an alert:

Schedule: Monday-Friday | 8:30 AM-12:30 PM

What You’ll Need:

• Working knowledge of Microsoft Office
• Experience with SAP

Be part of the team that keeps our operations and our communities moving every day.

Contribute to meaningful work in a fast-paced environment while building experience through teamwork, accountability, and follow-through.

Why Coke Northeast?

• You’ll support day-to-day operations that keep our business and communities moving.
• You’ll be part of strong teams and leaders who value reliability, effort, and collaboration.
• You’ll gain experience, skills, and perspective that can carry forward.

Job Description

The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures.

• Review and verify end of day driver paperwork
• Ensure proof of deliveries are included in driver paperwork
• Prepare driver paperwork for imaging
• Research and resolve driver overages and shortages
• Run daily route status report to verify that all delivery routes have been settled
• Review settlement exception report and resolve issues
• Report settlement issues to accounting department
• Troubleshoot handheld issues impacting settlement
• Maintain cash reconciliation and driver deposit log
• Perform cashiering duties including Fed-Ready status of deposit
• Prepare deposit for pick-up by armored car service
• Ensure security of route cash
• Receive and verify full service bag count
• Count full service cash and finalize handheld
• Validate proper use of cash drop log
• Research mail checks, print back-up and code in Payment Manager
• Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned

Job Requirements

• High school diploma, GED or equivalent required
• Associate’s degree or equivalent preferred
• 2-5 years of experience in an office environment required
• Experience in cash room environment preferred
• Experience using BASIS route accounting system preferred
• Strong analytical, organizational and problem solving skills
• Strong attention to detail and accuracy skills
• Basic proficiency in Microsoft Office applications including Outlook, Excel and Word
• Valid driver’s license, driving record within policy guidelines, and insurance that meets company requirements.
• Ability to occasionally travel, as business needs require.

Background Verification
Employment with Coke Northeast is contingent upon the satisfactory completion of a pre-employment background verification. Depending on the role, this process may include a criminal background check, drug screening, and/or review of driving records in accordance with company guidelines and applicable laws.

Equal Opportunity Employer
Coke Northeast is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, disability, or any other legally protected status under federal, state, or local law.

Massachusetts Notice
Under Massachusetts law, it is unlawful for an employer to require or administer a lie detector test as a condition of employment or continued employment. Violations of this law may result in criminal penalties and civil liability.