Accounting and Construction Administrator

IICRC; Beaumont (TX); Presencial; USD 52.000 - 76.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Free uniforms

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Dental insurance

Descripción de la vacante

IICRC is seeking a dependable Accounting & Construction Administrator to support daily accounting operations and assist the Construction team with administrative and project-related duties in Beaumont, TX. The role requires multitasking, organization, and professional communication to manage priorities accurately.

The ideal candidate will handle AR/AP tasks, invoicing, billing inquiries, project file maintenance, cost tracking, and vendor coordination while providing general office support to

Formación

• Experience in accounting, bookkeeping, or office administration preferred.
• Construction/restoration industry experience is a plus.
• Solid knowledge of AP/AR processes.
• Proficiency with Excel and Outlook.

Responsabilidades

• Assist with Accounts Receivable, including customer invoicing and payment follow-ups.
• Prepare and process customer invoices, receipts, and payment records.
• Track incoming payments, checks, and outstanding invoices.
• Maintain accurate financial records and organized documentation.
• Assist with credit card transactions and payment processing.
• Communicate with customers and vendors regarding billing and payment inquiries.
• Provide administrative support to the Construction team.
• Assist with preparing construction proposals.
• Maintain and organize job files, project documentation, and customer records.
• Track project progress, deadlines, and outstanding documentation.
• Maintain accurate vendor records and ensure invoices and receipts are properly documented and assigned to the correct projects.
• Update and maintain construction job cost spreadsheets to track expenses.
• Assist with scheduling and coordinating construction-related activities.
• Communicate with subcontractors, vendors, customers, and insurance representatives.
• Assist with purchase orders, material orders, and job-related expenses.
• Ensure required paperwork, photos, and documentation are received and properly filed.
• Answer incoming calls and assist customers professionally.
• Manage emails and correspondence.
• Maintain electronic and paper filing systems.
• Assist with general office duties and other administrative tasks as needed.

Conocimientos

Organizational skills

Time management

Verbal and written communication

Multitasking

Attention to detail

Herramientas

Microsoft Excel

Microsoft Outlook

Accounting software

Descripción del empleo

Benefits:

• Free uniforms
• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Dental insurance

We are seeking a dependable, organized, and detail-oriented Accounting & Construction Administrator to join our team. This position will play an important role in supporting daily accounting operations and assisting our Construction team with administrative and project-related responsibilities.

The ideal candidate is someone who can multitask, stay organized in a fast-paced environment, communicate professionally, and manage multiple priorities while maintaining accuracy and attention to detail.

Key Responsibilities

Accounting & Financial Administration

• Assist with Accounts Receivable, including customer invoicing and payment follow-ups.
• Prepare and process customer invoices, receipts, and payment records.
• Track incoming payments, checks, and outstanding invoices.
• Maintain accurate financial records and organized documentation.
• Assist with credit card transactions and payment processing.
• Communicate with customers and vendors regarding billing and payment inquiries.

Construction Administration

• Provide administrative support to the Construction team.
• Assist with preparing construction proposals.
• Maintain and organize job files, project documentation, and customer records.
• Track project progress, deadlines, and outstanding documentation.
• Maintain accurate vendor records and ensure job-related invoices and receipts are properly documented and assigned to the correct projects.
• Update and maintain construction job cost spreadsheets to help track project expenses and costs.
• Assist with scheduling and coordinating construction-related activities.
• Communicate with subcontractors, vendors, customers, and insurance representatives.
• Assist with purchase orders, material orders, and job-related expenses.
• Ensure required paperwork, photos, and documentation are received and properly filed.

General Office Administration

• Answer incoming calls and assist customers professionally.
• Manage emails and correspondence.
• Maintain electronic and paper filing systems.
• Assist with general office duties and other administrative tasks as needed.

Qualifications & Requirements

• Previous experience in accounting, bookkeeping, or office administration preferred.
• Construction or restoration industry experience is a plus.
• Knowledge of Accounts Payable and Accounts Receivable.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional, dependable, and willing to learn.

We are looking for someone who takes pride in their work, is proactive, dependable, and enjoys being part of a team. This individual must be comfortable handling accounting responsibilities while also assisting with the daily administrative needs of a busy construction department.