Administrative Assistant/Bookkeeper

NYCOA; Houghton (MI); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental and vision coverage

401(k) matching

Paid time off

Career advancement

In-office Mon-Fri with flexible hours

Job summary

Moyle Construction, located in Houghton, Michigan, is seeking a full-time Administrative Assistant/Bookkeeper. The role blends bookkeeping with office administration, HR support, and compliance tasks.

Experience with QuickBooks Online and attention to detail are essential for keeping finances and operations running smoothly.

Qualifications

• High school diploma or equivalent required; additional education or certification is a plus.
• Previous experience in office administration and/or bookkeeping preferred.
• Strong knowledge of QuickBooks is required.
• Experience with invoicing, accounts payable/receivable, and general bookkeeping.
• Comfortable using Microsoft Office and learning new software.
• Strong organization, communication, and attention to detail.
• Ability to manage multiple priorities, work independently, and be a dependable team player.

Responsibilities

• Handle everyday bookkeeping, including accounts payable, receivable, invoicing, bill payments, and reconciliations.
• Maintain accurate financial records and reports using QuickBooks Online.
• Keep office records organized and coordinate meetings, schedules, and general administrative needs.
• Track insurance certificates, subcontractor documentation, and safety compliance records.
• Assist with job postings, interview scheduling, and other HR-related tasks.
• Help introduce new expense-tracking software and improve office processes.

Skills

QuickBooks Proficiency

Office Administration

Organizational Skills

Attention to Detail

Multitasking

Communication

Education

High school diploma or equivalent

Tools

QuickBooks Online

Microsoft Office

Job description

Are you organized, great with numbers, and someone who enjoys keeping things running smoothly? Moyle Construction is looking for a full-time Administrative Assistant/Bookkeeper to join their team in Houghton, Michigan.

This is a hands-on role for someone who enjoys variety. You'll handle everyday bookkeeping, keep office operations organized, and support our team with administrative, HR, and compliance-related tasks. If you're comfortable with QuickBooks Online, have a knack for details, and enjoy being the person others can count on, we'd love to hear from you.

WHAT WE OFFER.

• $51,000 or more annually based on your experience.

• Health insurance including dental and vision coverage; family plans available.

• 401(k) retirement plan with company match.

• Paid time off.

• Opportunity for advancement---we are a growing company and reward exceptional talent.

• Monday-Friday in-office position with flexible schedule.

WHAT YOUR DAY LOOKS LIKE.

• Handle everyday bookkeeping, including accounts payable, receivable, invoicing, bill payments, and reconciliations.

• Maintain accurate financial records and reports using QuickBooks Online.

• Keep office records organized and coordinate meetings, schedules, and general administrative needs.

• Track insurance certificates, subcontractor documentation, and safety compliance records.

• Assist with job postings, interview scheduling, and other HR-related tasks.

• Help introduce new expense-tracking software and improve office processes.

WHAT WE ARE LOOKING FOR.

• High school diploma or equivalent required; additional education or relevant certification is a plus.

• Previous experience in office administration and/or bookkeeping is preferred.

• Strong working knowledge of QuickBooks is required.

• Experience with invoicing, accounts payable, accounts receivable, and general bookkeeping.

• Comfortable using Microsoft Office (Word, Excel, Outlook) and learning new software.

• Strong organization, communication, and attention to detail.

• Ability to manage multiple priorities, work independently, and be a dependable team player.

• Experience in construction, insurance documentation, subcontractor compliance, payroll, or HR is a plus.