Office Administrator / Bookkeeper

Randstad USA; Florida; On-site; USD 28,000 - 29,000; Full time

Job summary

Randstad USA's client in Florida is seeking a dependable Bookkeeper & Office Administrator to be the heartbeat of daily operations. You will balance books, handle invoicing, manage AP/AR, and support office organization in a small team.

This entry-level role offers $20–$21 per hour, first shift 8 AM to 5 PM, and requires a High School diploma. You will interact with vendors, assist CPAs during tax prep, and maintain filing systems while supporting leadership.

Qualifications

• Maintain and reconcile the general ledger accurately and on schedule.
• Manage AP and AR: verify, code, and process vendor invoices; schedule timely payments.
• Perform monthly bank and credit card reconciliations.
• Process bi-weekly payroll and assist with employee expense reimbursements.
• Prepare basic monthly financial summaries and work with outside CPAs during tax preparation and year-end close.
• Serve as the primary point of contact for office vendors, building management, and service providers.
• Maintain organized physical and electronic filing systems to ensure compliance and confidentiality.
• Provide general administrative support to leadership and assist with ad-hoc projects as needed.

Responsibilities

• Maintain and reconcile the general ledger accurately and on schedule.
• Manage AP and AR: verify, code, and process vendor invoices; schedule timely payments.
• Perform monthly bank and credit card reconciliations.
• Process bi-weekly payroll and assist with employee expense reimbursements.
• Prepare basic monthly financial summaries and work with outside CPAs during tax preparation and year-end close.
• Serve as the primary point of contact for office vendors, building management, and service providers.
• Maintain organized filing systems to ensure compliance and confidentiality.
• Provide general administrative support to leadership and assist with ad-hoc projects as needed.

Skills

Problem Solving

Organization

Office Support

Business Office

Microsoft Office

Handling Confidential Information

Maintaining Calendars

Accounts Receivable

General Ledger

Accounts Payable

MS-OFFICE

Education

High School

Job description

Our client is a close-knit, family-owned business looking for a dependable Bookkeeper & Office Administrator who will truly be the heartbeat of their day-to-day operations.

Because they are a small team, your work directly touches every part of the business. You will be the steady hand keeping books balanced, invoicing, and bank reconciliations-while serving as the welcoming face and organizational core of the office. The right person takes pride in bringing order to the workspace, genuinely enjoys wearing multiple hats, and thrives in an environment where your dedication makes an immediate, visible impact every single day.

salary: $20 - $21 per hour

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

• Maintain and reconcile the general ledger accurately and on schedule.
• Manage AP and AR: verify, code, and process vendor invoices; schedule timely payments.Maintain and reconcile the general ledger accurately and on schedule.
• Perform monthly bank and credit card reconciliations.
• Process bi-weekly payroll and assist with employee expense reimbursements..
• Prepare basic monthly financial summaries and work with outside CPAs during tax preparation and year-end close.
• Perform monthly bank and credit card reconciliations.
• Serve as the primary point of contact for office vendors, building management, and service providers.
• Maintain organized physical and electronic filing systems to ensure compliance and confidentiality.
• Provide general administrative support to leadership and assist with ad-hoc projects as needed.

Skills

• Problem Solving
• Organization
• Office Support
• Business Office
• Microsoft Office
• Handling Confidential Information
• Maintaining Calendars
• Accounts Receivable
• General Ledger
• Accounts Payable
• MS-OFFICE

Qualifications

• Years of experience: 2 years
• Experience level: Entry Level

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Entry Level
• 2 years

Education

• High School