Office Administrator Bookkeeper

Hey Everything; Cornell (WI); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Employee discounts

Advancement opportunities

Job summary

Hey Everything is seeking an Office Administrator / Bookkeeper to support daily financial and administrative operations while delivering outstanding customer service in-store. The role balances office duties with salesfloor assistance and will grow with company expansion.

You will handle payroll, AP/AR, financial reporting, and tax compliance while maintaining organized records across locations. The ideal candidate has strong Excel skills, exceptional organizational abilities, and a professional

Qualifications

• Experience in bookkeeping, accounting, payroll, or retail operations is preferred but not required.
• Excellent organizational skills and attention to detail.
• Strong math and problem-solving abilities.
• Able to work independently and prioritize multiple tasks.
• Professional written and verbal communication.
• High integrity and professionalism.
• Comfortable learning new software.
• Flexible schedule, including occasional weekends and holidays.
• Proficient with Microsoft Excel or similar spreadsheet software.
• Outstanding customer service skills.

Responsibilities

• Provide outstanding customer service in person and over the phone.
• Operate the point-of-sale system accurately.
• Assist with cashiering and daily store operations.
• Process accounts payable and vendor invoices.
• Process accounts receivable and monthly statements.
• Process payroll and review timecards.
• Prepare and file monthly sales tax reports.
• Reconcile daily cash reports and discrepancies.
• Reconcile credit card deposits.
• Maintain company check registers and financial records.
• Process vendor payments via ACH and checks.
• Transfer funds between company bank accounts.
• Monitor and organize company financial records.
• Code and organize company credit card purchases.
• Organize office mail and files.
• Communicate with store managers on financial matters.
• Improve office procedures as the company grows.
• Maintain confidentiality of financial information.

Skills

Customer service

Organization

Math skills

Communication

Integrity

Software learning

Bookkeeping basics

Payroll basics

Microsoft Excel

Time management

Tools

Excel

Job description

Office Administrator / Bookkeeper

You might be a great fit if…

Job Summary

Office Administrators / Bookkeepers are expected to help maintain the daily financial and administrative operations of Hey Everything while continuing to provide the outstanding customer service our customers have come to expect. This position works closely with other members of the office team to ensure payroll, accounts payable, accounts receivable, financial reporting, banking, and other administrative responsibilities are completed accurately and on time. At this stage of our company's growth, this role will divide time between office responsibilities and assisting customers on the sales floor, with additional office responsibilities expected to increase as the company expands.

Responsibilities

• Provide outstanding customer service by assisting customers in person and over the phone.
• Operate the point-of-sale system accurately and efficiently.
• Assist with cashiering and daily store operations as needed.
• Process accounts payable and vendor invoices.
• Process accounts receivable, including applying customer payments and preparing monthly statements.
• Process payroll and review employee timecards for accuracy.
• Prepare and file monthly sales tax reports.
• Reconcile daily cash reports and investigate discrepancies.
• Reconcile credit card deposits.
• Maintain company check registers and financial records.
• Process vendor payments through ACH and checks.
• Transfer funds between company bank accounts as needed.
• Monitor and organize company financial records.
• Code and organize company credit card purchases.
• Retrieve, organize, and process office mail.
• File and maintain organized office records.
• Communicate with store managers regarding financial and administrative matters.
• Help improve office procedures and administrative systems as the company grows.
• Maintain confidentiality of all financial and company information.

Qualifications

• Outstanding customer service skills and a professional attitude.
• Excellent organizational skills and attention to detail.
• Strong math and problem‑solving abilities.
• Ability to work independently and prioritize multiple responsibilities.
• Strong written and verbal communication skills.
• High level of integrity and professionalism.
• Comfortable learning new software and computer systems.
• Experience with bookkeeping, accounting, payroll, office administration, or retail operations is preferred but not required.
• Proficiency with Microsoft Excel or similar spreadsheet software is preferred.
• Ability to work a flexible schedule, including occasional weekends and holidays if needed.

Goals

• Continually expand knowledge of bookkeeping, accounting, and office administration.
• Continually improve customer service and communication skills.
• Help maintain accurate financial records across all store locations.
• Improve the efficiency and organization of office procedures.
• Help develop scalable administrative systems that support future company growth.
• Become a trusted resource for both office operations and financial accuracy.

Benefits

• Employee discounts
• Opportunity for advancement