Bookkeeper/Administrator

NPAworldwide; City of Tonawanda (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

NPAworldwide seeks an organized Office Administrator / Bookkeeper in Tonawanda, NY. This role combines bookkeeping, financial reporting, HR administration, and office management to support members, staff, and management.

The ideal candidate is proactive, detail-oriented, and able to handle multiple priorities while delivering excellent service. The position offers a varied, hands-on environment across finance, HR, and daily operations.

Qualifications

• Associate degree or higher preferred.
• Working knowledge of bookkeeping and financial reporting.
• Strong numerical and analytical abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage accounts payable, invoice processing, payments, and vendor records.
• Prepare and submit sales tax returns and coordinate tax and insurance payments.
• Process member dues, onboarding, and billing inquiries.
• Process weekly payroll and onboarding, maintain employee records and handbook.
• Coordinate office communications, supplies, and general recordkeeping.

Skills

Bookkeeping

Accounting principles

Excel

Analytical abilities

Communication

Education

Associate degree or higher

Tools

Microsoft Excel

Job description

About the Opportunity

Our client is seeking an organized, detail-oriented Office Administrator / Bookkeeper. This position combines bookkeeping, financial reporting, human resources administration, membership billing, and general office management.

Job Description

About the Opportunity

Our client is seeking an organized, detail-oriented Office Administrator / Bookkeeper. This position combines bookkeeping, financial reporting, human resources administration, membership billing, and general office management.

The ideal candidate is proactive, professional, and comfortable managing multiple priorities while providing excellent service to members, employees, and management.

Key Responsibilities

Accounting & Bookkeeping

• Manage accounts payable, invoice processing, payments, and vendor records.
• Perform bank and general ledger reconciliations and prepare journal entries.
• Generate monthly financial statements and assist with budgeting and financial reporting.
• Prepare and submit sales tax returns and coordinate tax and insurance payments.
• Monitor accounts receivable, investigate discrepancies, and support timely collections.

Membership & Billing

• Process member dues, initiation fees, recurring charges, and payments.
• Maintain accurate membership records and process membership changes.
• Monitor member accounts and food and beverage minimums.
• Respond to billing inquiries and assist with membership applications and onboarding.

Human Resources

• Process weekly payroll and coordinate new employee onboarding.
• Maintain employee records, employment documentation, and the employee handbook.
• Track required employee training and assist with benefits administration.
• Support employee relations matters and coordinate insurance renewals.

Office Administration & Operations

• Manage daily office communications, supplies, correspondence, and recordkeeping.
• Coordinate member communications, reservations, merchandise inventory, and staff uniforms.
• Support committees, events, website updates, and technology initiatives.
• Assist the General Manager with special projects and provide operational support as needed.
• Maintain a professional, service-focused environment and collaborate with other departments to improve efficiency.

Qualifications

• Associate degree or higher preferred, ideally in accounting, business administration, or a related field.
• Working knowledge of bookkeeping, accounting principles, and financial reporting.
• Intermediate Microsoft Excel skills.
• Strong numerical, analytical, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills.
• High attention to detail, accuracy, and confidentiality.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Customer-focused, adaptable, and comfortable working in a team-oriented environment.

Why Is This a Great Opportunity

This is a great opportunity for someone looking to take on a well-rounded administrative and financial role where they can utilize their accounting, organizational, and communication skills. The position offers variety and the opportunity to make a meaningful impact across multiple areas of the organization, including finance, human resources, membership services, and daily operations. It also provides the chance to work closely with management, build strong relationships, and play an important role in keeping the organization running efficiently.