Office Administrator - Administrative Special Needs Dept

St. Christopher's Hospital for Children; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Job summary

St. Christopher's Hospital for Children in Philadelphia seeks an Office Administrator to manage daily operations and staff, ensuring efficient patient flow and effective coordination of administrative tasks. The role supports leadership with calendar management, reports, and communications.

The position requires high school education and prior administrative experience, with strong organizational and interpersonal skills to liaise with clerical and clinical teams throughout the hospital.

Qualifications

• Administrative experience required.
• Strong organizational and communication skills.
• Proficient with Microsoft Office suite.
• Ability to handle dictation and transcription tasks.

Responsibilities

• Schedule appointments, travel, and events.
• Provide administrative support for leadership and calendar management.
• Assist with credentialing processes and compliance where needed.
• Maintain office communications and manage clerical tasks across staff.

Skills

Dictation and Transcription

Organizational Skills

Communication Skills

Interpersonal Skills

Clerical Skills

Keyboarding

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Phone Handling

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Job Summary

The Office Administrator is responsible for area daily operations, ensuring staffing needs are met and patient flow is efficient and effective. Manages business operations, supervises work of other clerical or non provider staff. The Office Administrator is also responsible for a variety of administrative duties for the area and also keeps all staff, both clerical and clinical, informed of hospital communications and policy and procedure changes. The Office Administrator provides office support and coordination of business and clinical activities for the staff of assigned area to include clerical, administrative and project coordination specific to the department. May acts as delegate for all administrative functions/duties in the absence of Manager if applicable.

• Scheduling appointments, travel arrangements and event planning
• Provides administrative support for department leadership, calendar management, preparing reports, handling correspondences, and answering telephone calls
• Assists the program director with credentialing of Drexel Residents and ensuring compliance

Qualifications

Schedule

Mon - Fri, flexibility with 8 hour shifts 5 days per week or 10 hour shifts 4 days per week.

Flexibility will be needed for this schedule depending on the needs of the Practice and the schedule will be provided in advance.

Education Requirements

• High School Diploma or GED

Experience

• Administrative Experience

Required Skills

• Dictation and Transcription Skills
• Excellent Organizational Skills
• Excellent Communications Skills
• Excellent Interpersonal Skills
• Clerical Skills
• Keyboarding
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Multi Line Telephone Operational Skills

Overview

About St. Christopher's Hospital for Children

St. Christopher's Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties.

St. Christopher's is a Magnet designated hospital and was recognized as a Women's Choice Award Best Children's Hospital.

In addition to its main location in Philadelphia, the hospital has a growing network of primary and specialty care locations throughout the Philadelphia suburbs and New Jersey so your child's health conditions can be treated close to home. Discover why our hospital is a great place to work - take a virtual tour of our facility here: St. Chris Hospital Tour

About The Organization

Tower Health, a regional healthcare system, serves communities across multiple counties in Pennsylvania. Its network includes Reading Hospital, Phoenixville Hospital, Pottstown Hospital, and St. Christopher's Hospital for Children (in partnership with Drexel University). Committed to academic medicine and training, Tower Health offers various programs, including residency and fellowship programs, the Drexel University College of Medicine at Tower Health, and the Reading Hospital School of Health Sciences. Additionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area.