Office Administrator

Shermco Industries, Inc.; Wichita Falls (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in the service sector is seeking an Office Administrator to manage billing, invoicing, and account duties. The role involves supporting Project Managers and ensuring accurate financial records. Ideal candidates will have experience in accounts payable/receivable and a solid understanding of accounting practices. This position offers a competitive salary and the chance to work in a dynamic environment.

Qualifications

• Several years of experience in billing, accounts payable, or receivable roles.
• Thorough understanding of general accounting practices and sales taxes.

Responsibilities

• Manage Accounts Receivable activities and create customer invoices.
• Assist with AR collections and coordinate with Project Managers.
• Perform reception duties and organize employee appreciation events.

Skills

Billing

Accounts Payable

Accounts Receivable

Customer Service

Microsoft Office

Education

General Accounting Practices

Tools

Business Central

Navision

Salesforce

Job description

Overview

The Office Administrator is responsible for data entry, billing, invoicing, and account statement duties, including maintaining ledgers, credit balances, and resolving account irregularities. This role involves interacting diplomatically with customers to provide billing information and support, facilitating swift invoice payments. The Office Administrator also supports Project Managers with billing and administrative tasks.

About Shermco Industries

Shermco Industries is seeking an Office Administrator.

Responsibilities

• Manage Accounts Receivable (AR) activities.
• Create customer invoices, including merging intercompany invoices.
• Assist with AR collections.
• Create jobs on the Salesforce (SF) platform for closed-won opportunities.
• Set up jobs in progress.
• Coordinate with Project Managers to set up and maintain planning lines, ensuring accuracy.
• Review customer purchase orders against estimates and planning lines.
• Attend project review meetings.
• Move time requests between jobs.
• Review and approve payroll and expenses in ELO.
• Order and stock office supplies.
• Perform reception duties.
• Organize employee and customer appreciation events.
• Handle bank deposits and journal entries.
• Assist with month-end duties.
• Backup office administration tasks, including POs, AP, invoice vouchers, and billing.

Qualifications

Candidates with a combination of education and experience will be considered. Preferably, candidates will have several years of experience in billing, accounts payable, or receivable roles within service or manufacturing industries. A thorough understanding of general accounting practices and knowledge of provincial and federal sales taxes (RST/PST/GST) are required. Experience with ERP systems like Business Central or Navision is an asset, along with proficiency in Microsoft Office applications.

Other Requirements

• Pass pre-employment drug testing and periodic random drug tests.
• Pass criminal background checks.
• All offers conditioned on background check and drug screening results.
• Fluent in reading, writing, and speaking English.
• Willing to travel as needed.
• Proficient in keyboard and mouse use.
• Ability to view detailed information on a computer screen for extended periods.

Equal Opportunity & Workplace Policies

Shermco is an equal opportunity employer and a drug-free workplace. All qualified applicants will be considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Note to Agencies

No agency resumes will be accepted or considered. Unsolicited resumes sent to Shermco will be considered Shermco property, and no fees will be paid for such placements.

Pay Range

USD $50,000.00 - USD $65,000.00 per year.