Office Administrator

Shermco Industries; Wichita Falls, Twin Oaks (TX, OK); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in the service industry is seeking an Office Administrator responsible for billing, data entry, and administrative support. The role requires interaction with customers and project managers, ensuring accurate invoicing and collections. Ideal candidates will have experience in accounting practices and familiarity with ERP systems.

Qualifications

• Several years of experience in billing/accounts payable/receivable preferred.
• Thorough understanding of general accounting practices.

Responsibilities

• Customer Invoice Creation and AR Collections.
• Organizes Employee and Customer Appreciation Events.
• Backup office admin including PO’s/AP/Invoice Voucher.

Skills

General Accounting Practices

Microsoft Office

Education

Combination of education and experience

Tools

Business Central

Navision

Job description

Overview

The Office Administrator is directly responsible for performing data entry and related duties in calculation, preparation and issuance of bills, invoices, and account statements. This includes maintaining ledgers, credit balances, and resolving account irregularities. This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices due to the organization. The Office Administrator also provides billing and administrative support to Project Managers.

Shermco Industries is seeking an Office Administrator

Responsibilities

• AR Specialist.
• Customer Invoice Creation (to include merging intercompany invoices to send customer).
• Assists with AR Collections.
• Job Creation on Closed Won in SF.
• Jobs Setup (In Progress).
• Setup and Maintain Planning Lines– coordinates with PM to ensure accuracy.
• Review of customer purchase orders vs. estimates and planning lines.
• Attends Project Review Meetings.
• Move time requests from job to job.
• Payroll/Expense review and approval in ELO.
• Ordering/Stocking of office supplies.
• Reception Duties.
• Organizes Employee and Customer Appreciation Events.
• Bank Deposits/Journal Entries.
• Help with month end duties.
• Backup office admin including PO’s/AP/Invoice Voucher/Billing.

Qualifications

Qualifications:

• A combination of education and experience will be considered.
• Several years of experience in a billing/accounts payable/receivable role in service or manufacturing industries would be preferred but not required.
• Thorough understanding of general accounting practices.
• General working knowledge of provincial and federal sales taxes (RST/PST/GST).
• Working knowledge of accounting ERP systems. Business Central or Navision experienceconsidered an asset.
• Experience with Microsoft Office applications

Other Requirements:

• Must be able to pass a pre-employment drug test and periodic, unannounced random drug tests.
• Must be able to pass a pre-employment criminal background check.
• All offers are conditioned on acceptable results from a background check and drug and alcohol screening.
• Must be able to read, write, and speak English fluently.
• Willing to travel as needed.
• Ability to use hands and fingers on a keyboard and use a mouse.
• Ability to clearly see and view the details of words, tables and images on a computer screen for long periods of time.

EQUAL OPPORTUNITY EMPLOYER | DRUG-FREE WORKPLACEShermco is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Shermco is a drug-free workplace.NO AGENCIES PLEASENo Agencies Please. Any unsolicited resumes sent to Shermco from a third party, such as an Agency, including unsolicited resumes sent to Shermco mailing address, fax machine or email address, directly to Shermco System Integration employees, or to Shermco System Integration resume database will be considered Shermco property. Shermco will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

Pay Range

USD $50,000.00 - USD $65,000.00 /Yr.