Office Administrator

Shermco Industries; Wichita Falls (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in the electrical manufacturing sector is seeking an Office Administrator to manage billing and administrative tasks. The role requires proficiency in accounting practices and customer service, along with experience in ERP systems. The ideal candidate will ensure smooth operations by providing support to project managers and maintaining accurate financial records.

Qualifications

• Experience in billing, accounts payable, or receivable roles preferred.
• Thorough understanding of general accounting practices.
• Fluency in English required.

Responsibilities

• Manage customer invoices and assist with AR collections.
• Review customer purchase orders against estimates.
• Organize employee and customer appreciation events.

Skills

Billing

Customer Service

Accounting Practices

English

Keyboarding

Education

High School Diploma

Tools

Microsoft Office

ERP Systems

Job description

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Overview

The Office Administrator is responsible for performing data entry and related duties, including the calculation, preparation, and issuance of bills, invoices, and account statements. This role involves maintaining ledgers, managing credit balances, and resolving account irregularities. The position requires diplomatic interaction with customers to provide billing information and support, facilitating swift payment of invoices. Additionally, the Office Administrator provides billing and administrative support to Project Managers.

Responsibilities

• AR Specialist.
• Customer Invoice Creation, including merging intercompany invoices.
• Assisting with AR Collections.
• Creating Jobs on Closed Won in SF.
• Setting up Jobs (In Progress).
• Maintaining Planning Lines in coordination with Project Managers.
• Reviewing customer purchase orders against estimates and planning lines.
• Attending Project Review Meetings.
• Managing time requests across jobs.
• Reviewing and approving payroll and expenses in ELO.
• Ordering and stocking office supplies.
• Reception duties.
• Organizing Employee and Customer Appreciation Events.
• Handling bank deposits and journal entries.
• Supporting month-end duties.
• Providing backup for office administration tasks such as POs, AP, and invoicing.

Qualifications

• A combination of education and experience will be considered.
• Experience in billing, accounts payable, or receivable roles in service or manufacturing industries is preferred but not required.
• Thorough understanding of general accounting practices.
• Knowledge of provincial and federal sales taxes (RST/PST/GST).
• Experience with ERP systems like Business Central or Navision is an asset.
• Proficiency with Microsoft Office applications.

Other Requirements

• Ability to pass pre-employment drug and criminal background checks.
• Fluency in English (reading, writing, speaking).
• Willingness to travel as needed.
• Proficiency in keyboarding and using a mouse.
• Ability to view detailed information on a computer screen for extended periods.

Additional Information

Shermco Industries is an Equal Opportunity Employer and maintains a drug-free workplace. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Pay Range: USD $50,000.00 - USD $65,000.00 per year.

Employment Details

• Seniority Level: Entry level
• Employment Type: Full-time
• Job Function: Administrative
• Industries: Appliances, Electrical, and Electronics Manufacturing