Office Administrator

K-Five Construction Corporation; Westmont (IL); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a fourth-generation family-owned company specializing in asphalt and concrete paving. As an Office Administrator, you will play a vital role in supporting estimators and project managers, ensuring that projects run smoothly from preconstruction to completion. This position offers a collaborative work environment where your organizational and communication skills will shine. With a commitment to quality and sustainability, this innovative firm provides opportunities for growth and the chance to work on impactful projects that shape communities. If you're looking for a rewarding career in a supportive setting, this is the perfect opportunity for you.

Benefits

Collaborative Work Environment

Safety-Centered Work Culture

Opportunities for Growth

Supportive Work Environment

Qualifications

• Associate’s degree or 2-4 years of experience in a similar role.
• Proficient in MS Office, especially Excel, with strong organizational skills.

Responsibilities

• Provide administrative support to estimators and project managers.
• Maintain subcontractor bid lists and manage communications effectively.
• Assist in preparation of final bids and proposal packages.

Skills

Organizational Skills

Mathematical Skills

Communication Skills

Keyboard Skills

MS Office Proficiency

Estimating Software (B2W)

Attention to Detail

Education

Associate’s Degree in Technical Field

Experience in Similar Role

Tools

Excel

MS Outlook

MS Word

Adobe

Job description

• 4th Generation Family Owned and Operated
• One of the Largest Asphalt and Concrete paving companies in the Midwest
• Established reputation of high-quality materials and craftmanship
• Collaborative Work Environment
• Safety centered work culture

K-Five Construction has an enduring commitment to innovation, quality, and sustainability, ensuring that the infrastructure we build not only meets, but exceeds the needs of generations to come. Join the team that will shape the roadways and communities of tomorrow. At K-Five Construction, there are opportunities for growth, a supportive work environment, and the chance to tackle some of the most challenging and rewarding projects in the field.

Job Purpose

The Office Administrator is a key member of our team providing administrative and technical support to the Estimators and Project Managers of our projects from the preconstruction phase through final completion.

Duties and Responsibilities

• Order contract documents (plans and specifications), update bid calendar, break down documents into trade packages.
• Perform estimate setup utilizing Excel and B2W estimating software.
• Maintain subcontractor bid lists and manage communications (RFQ) to bidders.
• Process bid addenda, apply changes to estimate and notify all parties of changes.
• Receive and track subcontractor bids, accurately enter into estimating software and track diversity (MWDVBE) utilization.
• Assist estimators in preparation of final bids and proposal packages.
• Track and communicate bid results to management team. Organize and maintain bid information for historical purposes.
• Maintain log of executed contract documents within Excel, distributing documents as appropriate.
• Other tasks to assist estimating team.

Qualifications

• Associate’s degree in technical, paralegal, or accounting field or two to four years’ experience in a similar role requiring strong computer and organizational skills.
• Must have excellent keyboard skills (speed and accuracy), including 10-key.
• Strong mathematical, organizational, and analytical skills, including attention to detail.
• Exceptional communication skills both verbal and written, effectively using email and phone to gather pertinent information and follow up.
• Must be proficient in MS Office apps (Outlook, Excel, Word) as well as experience with Adobe.
• Must be a team player who can communicate/coordinate effectively with others in a professional environment.
• Experience in estimating/project management for commercial/heavy highway construction a plus.
• Experience working with contracts and legal agreements a plus.

About Us

K-Five Construction is a fourth-generation family-owned business based in Chicagoland. We specialize in general contracting, asphalt and concrete paving, and material production, and are one of the largest contractors in the region. We are committed to sustainable practices and have been a leader in green construction for many years.

Working Conditions

Corporate office environment.

Physical Requirements

Combination of sitting, standing, reaching and walking. Occasionally lifting up to 10 lbs.

Equal Opportunity Employer, including disabled and veterans.