Office Administrator

National African-American Insurance Association (NAAIA); Town of Gates (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Join a leading company as an Office Administrator, where you'll support the administrative team and ensure smooth office operations. You'll manage various projects, coordinate events, and contribute to a positive workplace culture. This role offers valuable benefits and opportunities for professional growth in a diverse environment.

Benefits

Medical, dental and vision insurance

401K and company match program

Company-paid life and disability

Generous paid time off programs

Employee assistance program (EAP)

Volunteer paid time off (VTO)

Tuition reimbursement

Stock purchase opportunities

Qualifications

• Excellent phone & interpersonal skills required.
• Must be proficient with MS Office applications.
• Ability to learn Agency Management Computer System.

Responsibilities

• Manage & support administrative team and office functions.
• Coordinate building maintenance & vendor services.
• Lead Employee Social Committee and arrange office events.

Skills

Communication

Organizational Skills

Detail Oriented

Computer Skills

Teamwork

Tools

MS Office

Sagitta

ImageRight

Job description

Our not-so-secret sauce.

Award-winning, inclusive, Top Workplace culture doesn't happen overnight. It's a result of hard work by extraordinary people. More than 11,000 of the industry's brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as an Office Administrator at Marsh McLennan Agency (MMA).

MMA provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 200 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world's leading professional services firm, Marsh McLennan (NYSE: MMC).

A day in the life.

As an Office Administrator you will:

• Manage & Support Administrative Team (Front Desk / Reception & Mailroom)
• Cross train & personally back-up the Admin team on duties to ensure office functions continue to run smoothly when others are out.
• Assist Managing Director on projects & various issues as needed
• Coordinate the Business Resiliency Management (BRM & SIR) teams
• Work with Regional colleagues for a variety of projects: building security, safety issues, ergonomic support, CPR, First Aide, Fire Safety Training, etc.
• Coordinate building maintenance & cleaning issues with property management
• Assist with outside vendor services, orders, & quotes: Coffee / Water Service, Office Supplies, Printing / Fulfillment Services, Parking, etc.
• Create Monthly Producer Revenue Comparison reports for producers
• Monitor Daily Check deposits to ensure proper reporting and timely handling of all checks received
• Assist with paperwork for Charity Contributions, Compliance Paperwork, and Check Requests
• Responsible for leading the Employee Social Committee and arranging office events, fundraisers, VTO opportunities, quarterly lunches, and retirement celebrations
• Responsible for reviewing and submitting all vendor payables to Accounting
• Assist all departments with printing/binding and in-house fulfillment when possible
• Assist IT as needed when technician is not on site & hands on help is required
• Arrange on-site Flu Vaccination Clinic & CE classes through vendors or carriers
• Coordinate off-site events for client seminars and colleague events
• All other duties as assigned

Our future colleague.

We'd love to meet you if your professional track record includes these skills:

• Excellent phone & interpersonal communication and customer service skills
• Excellent organizational skills with ability to prioritize duties
• Multi-tasked and detail oriented with ability to self-check for accuracy
• Must have excellent computer skills and be proficient with MS Office applications
• Ability to learn the Agency Management Computer System (Sagitta & ImageRight)
• Must be able to work independently and as part of a team
• A professional appearance must be maintained at all times
• A shared commitment to company values; Integrity, Collaboration, Passion, Innovation, Accountability

We know there are excellent candidates who might not check all of these boxes. Don't be shy. If you're close, we'd be very interested in meeting you.

Valuable benefits.

We value and respect the impact our colleagues make every day both inside and outside our organization. We've built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.

Some benefits included in this role are:

• Medical, dental and vision insurance
• 401K and company match program
• Company-paid life and disability
• Generous paid time off programs
• Employee assistance program (EAP)
• Volunteer paid time off (VTO)
• Career mobility
• Employee networking groups
• Tuition reimbursement and professional development opportunities
• Charitable contribution match programs
• Stock purchase opportunities

To learn more about a career at MMA, check us out online: http://marshmma.com/careers or flip through our recruiting brochure: https://bit.ly/3Qpcjmw

Follow us on social media to meet our colleagues and see what makes us tick:

• https://www.instagram.com/lifeatmma/
• https://www.facebook.com/LifeatMMA
• https://twitter.com/marsh_mma
• https://www.linkedin.com/company/marsh-mclennan-agency/

Who you are is who we are.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

#MMASE